Who Uses This Software?
Personal productivity and team productivity.
Average Ratings1,056 reviews
- Overall 4.6/5
- Ease of Use 4.6/5
- Customer Service 4.4/5
- Features 4.3/5
- Value for Money 4.5/5
- Starting Price US$36.00
- Pricing Details Take on your biggest projects and goals with Todoist's smartest features.
- Free Version Yes
- Free Trial Yes
Installed - Mac
Cloud, SaaS, Web
Installed - Windows
Mobile - iOS Native
Mobile - Android Native
- Founded 2011
Todoist is a simple yet powerful to-do list app that can help anyone get organized and achieve peace-of-mind, no matter where they are or what device they use. From planning large scale projects to simply remembering to pay the rent, Todoist helps get things out of your head and into your to-do list. Trusted by 10+ million people and praised as a life-changing app by The Guardian, USA Today, the New York Times, The Wall Street Journal, Forbes, Lifehacker and more.
- Database Creation
- Document Creation
- File Sharing
- Notes Management
- Office Suite
- Presentation Tools
- Project Management
- Task Management
- Team Chat
- Agile Methodologies
- Budget Management
- Client Portal
- Collaboration Tools
- Cost-to-Completion Tracking
- Customisable Templates
- Gantt Charts
- Idea Management
- Kanban Board
- Milestone Tracking
- Portfolio Management
- Resource Management
- Time & Expense Tracking
- Traditional Methodologies
Todoist Most Helpful Reviews
Reviewed on 14/5/2019
Changed how I work & live
Comments: I use Todoist to manage just about everything I do, in the office and out. I've found it is particularly useful for breaking up lengthy task lists into day-to-day chunks of activity, as well as for creating plans for long-term work that needs to be picked at over time. With Todoist, I find myself much less likely to forget tasks that need doing, and to approach my work in an organized, methodical fashion.
Pros: No exaggeration, adopting Todoist as the app for tracking projects, chores, and other to-dos had a profound benefit to my productivity. The interface is fantastic, and integrations with IFTTT, Google Calendar, and heaps of other software makes it easy to automate the addition of tasks to your list or schedule. The reminders, though, are what really changed the game for me. Being able to schedule reminders not only for particular dates and times, but for when you enter particular areas is an incredible benefit. For instance, it makes it easier remember to pick something up when you're physically at the store, or to check on the status of a project as soon as you arrive at work. Finally, the karma and productivity streak systems, for those who like a little gamification, are nice tools for motivating yourself to stay on top of things. Many of these features require or work best with a Premium subscription, which I endorse purchasing, but Todoist is also a great app as a free service. Try it out; you won't be disappointed.
Cons: The biggest issue I have with Todoist is that while the web and mobile applications are top-notch, the Windows 10 native app is missing features, particularly in regards to notifications. Sync is also inconsistent with that app. It's easy enough to get by without touching the native app, but I would love to see it fixed.
Reviewed on 3/12/2019
The perfect tool for keeping your to-do list organized
Comments: I use ToDoist to keep track of tasks sent to me by clients. I don't use it for project management, extensive notes, or workflow so much as a simple to-do list of projects that need to be completed. Sometimes you don't need to write a lot of details - you just need to be sure you do the task and todoist is the best software I have found for that. Love it!
Pros: I love how it's a no frills to-do list I can access on my computer and phone. I love being able to set up different projects, due dates, and sub tasks. It also helps me with my EOM invoicing so I know what I did for each client.
Cons: I wish I could get more features for free. The comment feature and ability to set reminders look great. Although, Todoist does send me an email every day letting me know what's on my list, so that is very helpful even without reminders.
Reviewed on 17/1/2020
Keeps Us Organized and On Task
Comments: Todoist has been a game-changer for us. Its ease of use and interactive feedback helps us stay focused and achieve goals. They continue to work to improve it and a recent update has made using the app even easier. We are never without it when on-site or in the workroom.
Pros: We are theatre costumers who costume 12-14 shows a year. We use Todoist to keep track of all actors and their various costumes needed and the tasks required to complete those costumes. We love how easy it is to add new tasks to an existing one and how flexible each task can be. We can add a due date, assign a team member, and use labels to let us know what needs to be done or where it needs to be retrieved or bought from. It celebrates your productivity and emails you if a task is overdue as well as a report of how you did for the week. We can always tell if we did not use Todoist as faithfully as we should have during a project and in meetings the response to "How do we stay on task and organized?" is always "Remember to update and use Todoist!"
Cons: There is a 300 task limit to every project and we can easily hit that when we are first starting out and getting everything laid out for a show. It would also be nice to add an entire team to a project instead of individuals one at a time.
Reviewed on 10/9/2019
Easy To Use, Not So Easy To Organice
The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.
Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.
I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder. All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose? But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore. Also, I'd appreciate if some type of colour coding could be applied in some way.
Reviewed on 31/12/2019
The to-do app I've actually stuck with for a long time
Comments: It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.
Pros: I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.
Cons: The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.