15 years helping Irish businesses
choose better software

What Is Resource Guru?

Resource Guru is the fast, flexible way to schedule teams and projects. Manage people, equipment, and meeting rooms in one place. Assign work, book time off, and edit schedules in seconds. Track availability in real-time and avoid unrealistic workloads. Keep your team up-to-date with personal dashboards and daily schedule emails. Analyze utilization rates, clients, and projects for more accurate forecasts and budgets. Trusted by companies including NASA and L’Oreal. Try it free for 30 days!

Who Uses Resource Guru?

Project managers, resource managers, team leads and executives with a passion for productivity. Used by everyone from creative agencies to construction companies to schedule resources and projects.

Where can Resource Guru be deployed?

Cloud-based
On-premise

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru pricing

Starting Price:

US$5.00/month
  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$5.00/month.

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru videos and images

Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
View 6 more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams

Features of Resource Guru

  • Absence Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Automated Scheduling
  • Availability Management
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Dashboard
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Employee Profiles
  • Employee Scheduling
  • For Creative Agencies
  • Forecasting
  • Gantt/Timeline View
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Tracking
  • Real-time Scheduling
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Resource Management
  • Resource Scheduling
  • Scheduling
  • Self Service Portal
  • Sick Leave Tracking
  • Skills Tracking
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Attendance
  • Time & Expense Tracking
  • Time Off Management
  • Time Off Requests
  • Time Tracking
  • Timesheet Management
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Visualisation
  • Workflow Management

Resource Guru Alternatives

Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more.
Forecast organizes your teams schedule into visual plans that let you map out upcoming projects and make smarter resourcing decisions. Learn more about Forecast
MeisterTask is a web-based task and project management tool that is perfect for agile project management.
Business management solution that helps organizations manage project planning, ensure profit margins, handle HR operations, and more.
monday.com is a cloud Work OS, where teams run their projects and everyday work, whether they are in the office, home or on-the-go. Learn more about monday.com
Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers.
With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth. Learn more about Jira
Google Calendar is a scheduling solution that helps users create shareable calendars and schedule team meetings or events.
NetSuite OpenAir PSA runs all your service delivery and project management processes on a single, real-time platform in the cloud.

Reviews of Resource Guru

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.7
Features
4.4
Value for Money
4.6

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
68%
4
29%
3
3%
1
0%
Myroslav
Myroslav
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001–10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5.0 4 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Luke
Senior Project Manager in UK
Marketing & Advertising, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Highly recommended

5.0 8 months ago

Comments: I have used Resource Guru for almost a decade now and I would be at pains to switch to anything else.

Pros:

Easy to use and intuitive functionality. Unlike a lot of other management software, with Resource Guru it's clear and obvious how to use it and it's functionality and features. It's so simple yet usefull that all members of the team can pick it up quickly and use it daily.

Cons:

It only really does one function. But it does that function very well instead of spreading itself to thin.

Alternatives Considered: Jira, Slack, monday.com and Asana

Reasons for Switching to Resource Guru: Easy to use and intuitive functionality. Not a lot of Project Management tools include scheduling functionality, and those that do don't do it as well as Resource Guru.

Nyaradzo
Project Manger in South Africa
Environmental Services, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

project manager

5.0 2 months ago New

Comments: Am happy with it user friendly just some small changes then it will be supper good for us

Pros:

Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing.

Cons:

Not able to add sub tasksnot able to close a task when done or track if its been done

Alternatives Considered: Salesforce Work.com, JIRA Service Management and Asana

Reasons for Choosing Resource Guru: Resource allocation

Switched From: Microsoft Excel

Reasons for Switching to Resource Guru: the critical issue was allocating resources of which the Resource guru is excellent with

Verified Reviewer
Verified LinkedIn User
Retail, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1.0 4 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Harald
Technical Manager in Norway
Management Consulting, 11–50 Employees
Used the Software for: 6-12 months
Reviewer Source

Easy to use calendar and resource management

5.0 2 months ago

Comments: Resource Guru is a great tool when you need to schedule multiple resources. It is easy to use, does not require any software installation and is a very good tool.

Pros:

Easy to set up, use and implement. Great value for money and super customer support. Integrates with outlook.

Cons:

Mobile solution could be better. It works fine, but could be improved.

Alternatives Considered: Microsoft Outlook

Reasons for Switching to Resource Guru: Easy sharing of calendar, making it very easy to identify free resource and assign them to a task. No need to email meeting invites back and forth. Easy to include external resources. Good value for money.