Who Uses This Software?

Every industry - digital asset managers, digital librarians, archive coordinators, DAM consultants, brand managers, brand consultants, CMOs, marketing departments, creative agencies, design agencies

Average Ratings

14 reviews
  • Overall 4.3/5
  • Ease of Use 3.8/5
  • Customer Service 4.5/5
  • Features 4.3/5
  • Value for Money 4.4/5

Product Details

  • Starting Price US$3,990.00
  • Pricing Details Free/open source. Pricing is for support.
  • Free Version Yes
  • Free Trial Yes
  • Deployment Cloud, SaaS, Web
    Mobile - iOS Native
    Mobile - Android Native
  • Training In Person
    Live Online
    Webinars
    Documentation
  • Support 24/7 (Live Rep)
    Business Hours
    Online

Vendor Details

  • Montala
  • http://www.resourcespace.org
  • Founded 2007

About ResourceSpace

ResourceSpace Open Source digital asset management - Trusted by 250,000 users globally across organisations inc Coca Cola, Google, Toyota & Autotrader. Providing 24/7, multilingual, unlimited user, mobile & web enabled access to help marketing professionals get the most from their digital assets.

ResourceSpace Features

  • Asset Categorisation
  • Asset Library
  • Asset Sharing
  • Customisable Branding
  • File Conversion
  • Metadata Management
  • Mobile App
  • Reporting/Analytics
  • Search/Filter
  • Version Control
  • Workflow Management

ResourceSpace Most Helpful Reviews

A simple yet powerful platform with a good degree of flexibility

Reviewed on 10/10/2017
Charles andrew R.
Communications and Web Manager
13-50 Employees
Used the Software for: 1-5 months
Reviewer Source 
5/5
Overall
4/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money

Pros: ResourceSpace is simple yet powerful. I would say that the most important aspect is that it's user-friendly for end-users, and that has made a big difference. I found the Montala team to also be friendly and efficient in sorting out a few issues and bugs. There are many functionalities that we at this point do not make use of, but it's good to know they are there in case we need them.

Cons: The collections system at the bottom of the screen offer a simple interface to manage your selections but it's also easy to make mistakes and modify previously created collections. I would suggest that when logging back into a new session, that the "current collection" be reset to a new collection to avoid mistakes.

Excellent support from Montala. The time differential US Eastern to UK was not a problem

Reviewed on 3/10/2017
James A.
Collections Developer
Higher Education, 501-1,000 Employees
Used the Software for: 1+ year
Reviewer Source 
5/5
Overall
5/5
Ease of Use
4/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: It is a great time saver for our Communications department. Our museum had a technically demanding implementation requiring integration with our TMS system of record.

Pros: The feature list is very competitive among digital asset management systems and it is growing all the time. Montala support is exceptional. Implementation was smooth with plentiful help from Montala. The help desk responds very quickly and is willing to explain the nature of your issues as well as fix them. The cost is a tremendous bargain.

Cons: Setting privileges is not as straightforward as it could be but Montala is very helpful if you get stuck. The setup pages for granting privileges needs to be improved, but I believe that such a revamp is on Montala's upgrade path. The online documentation was spotty at first but it is becoming first rate very quickly.

An excellent digital asset management system

Reviewed on 11/10/2017
Tony W.
International Facilitator for Communications and M
Religious Institutions, 1,001-5,000 Employees
Used the Software for: 2+ years
Reviewer Source 
4/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
4/5
Customer Support
4/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: Photo and video distribution to our design teams and workers.

Pros: We were looking for a solution that was suitable for taking from DVD based photo distribution to global online digital distribution. We started self-hosting the free version of Resoucespace and moved to the managed hosted solution as soon as we had traction in the organisation.

Cons: There's very little we don't like, and each version is bringing useful features. There are probably some areas around user and admin permission settings that could have a better interface, but there's so much granularity in permissions it's good to have them all available.

Price is good. The UX... not so much

Reviewed on 28/3/2019
Anthony M.
CEO
Design, 13-50 Employees
Used the Software for: 1-5 months
Reviewer Source 
3/5
Overall
1/5
Ease of Use
4/5
Features & Functionality
Customer Support
3/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: Sadly we pitched this software to a big enterprise level client without realizing the full extent how rough it is to work with. We made a bit of a mess for ourselves because trying to teach the client how to use this was incredibly painful and ultimately led to us looking for new solutions.

Pros: The price. We are big fans of open source software and we also have a bunch of clients that really need Digital Asset Management but cannot afford Widen or similar solutions.

Cons: The UX is terrible. Figuring out how to get a lot of assets into the system and to organize them into folders is amazingly counter-intuitive. It would be utterly impossible to teach clients on how to use the system unless they are very technically savvy and have tons of patience. Also, uploading assets in bulk is theoretically possible but not really sensible. Let's say you want to upload 100 images of people all at once. The file names might be like john.jpg, wendy.jpg, amy.jpg, etc. When you go to upload those 100 photos, you can only set one name for all of them. So, wendy.jpg is going to be named "John" and amy.jpg is also going to be named "John". So after you upload them all, then you have to go in and re-name 99 of the images to the filenames that you wanted. What a terrible waste of time. Also, if you want to store assets in folders within folders, I would not bother with Resource Space. There are bugs with this which you can work around but it is so painful that it is not worth it. This system probably really good if you are OK with just dumping everything into the system with no organization and then forcing your users to use the search feature to find everything.

Vendor Response

by Montala on 29/8/2019

Hi Anthony,
Many thanks for the constructive review! It's great to receive feedback even if it's not all positive as we're always looking to develop the software.
Regarding organising things into folders, ResourceSpace was built from the outset to use metadata, not folders, for organising assets as this allows multi-dimensional structures. We found folders could be very limiting. However we appreciate some people like to see a folder structure so for 9.0 we added the Browse Bar, a sliding panel on the left that shows metadata, featured and public collections in a tree structure and allows this to be extended just like regular folders on a disk. I hope this goes a long way to addressing your concerns.

Having our historical database online for our researchers has been an amazing experience.

Reviewed on 3/10/2017
Janice F.
System Administrator
Research, 13-50 Employees
Used the Software for: 2+ years
Reviewer Source 
5/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: We are able to provide online access to the amazing history of Leadville, Colorado.

Pros: I love the flexibility of the interface. The software allows us to present our collection in its many formats. Our database works seamlessly with our website. The tech staff is most helpful and always have great suggestions for making our collection shine.

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