What Is ProActivity Suite?
ProActivity by Dakota Software helps organizations ensure EHS compliance by centralizing their regulatory obligations and management of related tasks, issues, and documents. It features a constantly updated regulatory library that guides users in the creation of facility-specific compliance plans and ensures that audit protocols are always up-to-date. Its patented Parametric Filtering uses interactive dashboards to deliver on-the-fly insights that help users pinpoint areas of operational risks.
Who Uses ProActivity Suite?
Dakota's ProActivity Suite is ideal for U.S. based companies dealing with complex regulatory requirements across multiple locations and jurisdictions.
Where can ProActivity Suite be deployed?
Cloud, SaaS, Web-based
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Features of ProActivity Suite
- Accident Investigation
- Activity Dashboard
- Air Emissions Management
- Alerts / Escalation
- Archiving & Retention
- Audit Management
- Audit Planning
- Audit Trail
- Communications Management
- Compliance Management
- Compliance Tracking
- Controls Audit
- Corrective and Preventive Actions (CAPA)
- Customisable Reports
- Data Import/Export
- Data Management
- Data Visualisation
- Disclosure Management
- Document Management
- Emissions Monitoring
- Energy Management
- Environmental Compliance
- Forms Management
- Framework Management
- Hazardous Materials Management
- Incident Management
- Incident Reporting
- Inspection Management
- Investigation Management
- KPI Monitoring
- Mobile Access
- Multi-Channel Data Collection
- OSHA Recordkeeping
- Occupational Health Management
- Performance Metrics
- Process/Workflow Automation
- Risk Assessment
- Risk Management
- Stakeholder Engagement
- Sustainability Management
- Task Management
- Training Management
- Version Control
- Waste Management
- Water Management
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Reviews of ProActivity Suite
Comments: Over all I find the ProActivity Suite to be a great product and have recommended it to many colleagues.
The regulatory database is by far the best feature that the ProActivity Suite offers. As an Administrator, the new View allows me to provide specific views to enable the end user the ability to see the status of tasks that have been assigned to them. We have recently added the Management of Change module and this has enable the end user to manage the process on their own and alleviated the burden to the HS Department.
ProActivity need to incorporate better BI Tools so we can better analyze the data and report to upper management. Recently their has been a problem with cookies that results in an "Out of present range" error and this needs to be corrected. The error results in the inability to save updates and is particularly disturbing to the end user. As a system administrator it also creates more work having to show the user how to correct the problem, only to see it re-occur.
Incident Reporting, the hidden gem to transform safety culture.
Comments: Began with Dakota Scout for capturing incident and near miss data. I used it to collaborate on issues and conduct RCAs using the configurable alerts and journals. Corrective actions are created and tracked to closure in Dakota Tracer. This helped us transform our safety culture in under 3 years.
All in one for EHS. Compliance, Auditing, Incident Reporting and CAPA tracking from all sources, audits, incidents, and compliance calendar. And the fact that I do not have to set up anything on a local server.
Can be slow and glitchy due to the transformation between the old architecture, organization and the new Views architecture,.
Used system for 10yrs before we switched
Comments: The company really tries. Sales and Tech service are very good but they have to work with the product they have and it if subpar they have to deal with that and they try. We purchased a waste module for instance and for 3 years we cold not use it because it was not set up for our company, modifications took forever and in the end they stated they did not want to change to our needs because they are trying to limit customizations which made it unusable to use because we are not set up like a large company with one person in charge of waste. therefore we paid for a product for 3 years and could not use.
As the title stated we no longer have this software. This software is known for it regulatory audits and information but we did not use it for that. We used it for incident tracking and environmental task tracking. The system worked "OK' for this and the cost for what we used it for is why we stayed with them for so long. My sales person was great.
They seemed to have designed this system for companies that are very large and it is not easily customizable for other companies not set up with separate departments. When you need to change simple things it starts to get very expensive because you cannot do the changes yourself. Also the system is not inherently obvious on a user interface so it made it difficult on the back end. Biggest issue was customization and Nickle/dimeing. Also their quality control on changes was not great. Changes would be made and there were constantly issues that we found easily that they would have to go back and fix. Should never have made it our of their QC department.
Customer support is great.
Comments: Great. Customer service was solid (they put up with me!). Design team worked hard with us and the roll out was a cake walk.
Adapt ability. We made some huge changes to the standard program using a design team. They took time to learn our process and understand our needs. Once up and running help was a speed dial button away. They never failed me.
Unfair question to ask me. We adapted the program dramatically. There were some hurdles we had to change what we HAD been doing to work with ProActiviy. Once we were both in alignment the program ran without a hitch or hiccup. Any dislikes I had wouldn't apply to the typical user. Set up can be intense, but once done you don't have to worry. It works.
Dakota - Incident Investigation and Action Item Tracking
Comments: PHA recommendation tracking, incident investigations (environmental and safety and asset and near misses including those requiring formal Root Cause Analysis), and action item tracking from investigations and Root Cause Analysis reports.
As the database grows, it is easy to find past incident reports and action items. Our company also uses this for PHA recommendation tracking, and it functions well in all of the capacities we use it for. Notifications of status updates is exceptional.
Configuring Tracer alerts to be informative and concise for end users can be a bit of a steep learning curve.