VisibleThread Docs

VisibleThread Docs

by VisibleThread

Who Uses This Software?

Cloud-based & on-premise document analysis solution that assists small to large businesses with compliance management, responsibility matrix creation and more.

Average Ratings

21 reviews
  • Overall 5/5
  • Ease of Use 4.8/5
  • Customer Service 5/5
  • Features 4.9/5
  • Value for Money 4.7/5

Product Details

  • Free Version No
  • Free Trial Yes
  • Deployment Installed - Mac
    Cloud, SaaS, Web
    Installed - Windows
  • Training Live Online
    Webinars
    Documentation
  • Support Business Hours
    Online

Vendor Details

  • VisibleThread
  • http://www.visiblethread.com
  • Founded 2008

About VisibleThread Docs

Increase your PWIN rate by 9.8% and save 66.7h per proposal with VisibleThread Docs.
VisibleThread gives you back control of your content by helping you analyze and optimize thousands of documents quickly and accurately. If you are shredding multiple RFPs, scanning documents for compliance or reviewing proposals for clarity and consistency, then VisibleThread can help you.
Customers include Boeing, General Dynamics, Northrop Grumman and 9 of the top 15 US Govt contractors.

VisibleThread Docs Features

  • Archiving & Retention
  • Audit Management
  • Compliance Tracking
  • Controls Testing
  • Environmental Compliance
  • FDA Compliance
  • HIPAA Compliant
  • ISO Compliance
  • Incident Management
  • OSHA Compliance
  • Process/Workflow Automation
  • Risk Management
  • Sarbanes-Oxley Compliance
  • Surveys & Feedback
  • Version Control
  • Archiving & Retention
  • Automated Routing
  • Change Management
  • Compliance Management
  • Electronic Signature
  • Escalation Management
  • Periodic Review
  • Version Control
  • Batch Processing
  • Collaboration
  • Digital Signature
  • Interaction Tracking
  • Multiple Output Formats
  • Templates
  • Audit trail
  • Collaboration
  • Contact Management
  • Content Library
  • Document Management
  • Electronic Signature
  • Knowledge Base Management
  • Pipeline Management
  • RFP Management
  • Templates
  • Version Control
  • Workflow management

VisibleThread Docs Most Helpful Reviews

Provides significant capability to quickly identify actionable information across many documents.

Reviewed on 10/10/2017
Michelle K.
CEO & Founder
13-50 Employees
Used the Software for: 1+ year
Reviewer Source 
5/5
Overall
4/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: What used to take hours and days of reading, tagging and extracting key / actionable information from solicitation packages now takes us just seconds or minutes. As a user for about 2 years, it is obvious that the VisibleThread team continues to release new features and improve the others at a good pace. To speed up proposal reviews and improvements - we do this using the concept tracking features to make sure we addressed all of the specific contracts' specifications, instructions and evaluation factors. We use the compliance matrix features to speed up the process of making content and review assignments to team members. We use the content grammar and readability grading feature to quickly spot areas where we can be more concise and make our proposals easier for the average reviewer to understand. We run scripts that quickly identify deliverable / CDRL requirements to support transition planning, and; once we have won a contract, we use VisibleThread to quickly prepare briefing packages for the transition/implementation teams as we move from opportunity to contract in execution. While it takes your experts to setup the system to do these things, once configured, you can have anyone on your team run the analysis to perform any of the tasks I've described. My only wish - is that more contracting officers and procurement shops were using the tool to put out better and clearer/complete solicitations to industry.

Pros: This is an experts' product that provides so many useful tools, that there is no way I can even begin to address them all in the word limit this survey allows. We continually come up with new methods to automate portions of our analytical and document preparation work with VisibleThread. We are a bid /proposal management firm supporting customers on over 100 proposal projects each year across a wide range of contract types that include construction, utility system privatization, public transit automation, security services, background investigation, and administrative services contracts with the Federal Government, and State and local governments as our primary focus areas. With VisibleThread, we have created many customizations (which are easy to implement) to specifically hone in on requirements and information specific to each type of industry and contract / bid opportunity we manage. Specifically, we can quickly breakdown information in solicitation documents and exhibits/specifications into sets of information that are directly relevant to each of the departments, operational groups and subject matter experts who are contributing to each bid / proposal effort. Examples; for construction and heavy civil projects, we breakout information IAW MasterFormat divisions to call out all Bid Items and speed up getting bid packages to estimators and subcontractors. We then use it to automatically inspect subcontractor bids and to compare them against each other (in seconds).

Visible Thread's Unexpected Utility & Value

Reviewed on 14/10/2019
Scott H.
Proposal Manager
Defense & Space, 13-50 Employees
Used the Software for: 2+ years
Reviewer Source 
5/5
Overall
4/5
Ease of Use
5/5
Features & Functionality
4/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: Absolutely amazing. It's been a huge time and effort saver - its value greatly outweighs its costs. I have convinced all of my past three employers to buy and use it, and it remains in place. So it isn't just me. It requires creativity to get the most out of it, and my investment of time devising creative uses has driven my success using the tool. It is uniquely useful in the Government Contracting field. It has made my Business Development, Capture, and Proposal Writing efforts easier, better, and much more successful. All of the big wins I brag about involved using VT to scrub teammates, to develop themes by efficiently analyzing many lengthy documents, and instantly producing error-free compliance matrixes to ensure I didn't miss anything.

Pros: Value: proposals involving a dozen staff in 2011 now involve 2 or 3. This tool makes those fewer people competitive with the output (quality and quantity). Everyone has to do more with fewer people to help. This tool helps fill that gap. Time-saving - not all time is equal in the Gov. contracting industry, and VT saves a lot of time in critical moments: after solicitations are released and after amendments are issued. The tool allows instant creation of comprehensive compliance matrices, which can be quickly edited down. If you develop a variety of dictionaries that are specific to various things (pricing, timelines, etc.), you can instantly produce CMs for specific proposal team members. Also, you can directly compare a solicitation and its amendments, instantly identifying what was changed and immediately shifting to dealing with those changes, rather than wasting time finding them - and potentially missing one. Flexibility: we spend hours and hours comparing all kinds of documents. If you think about that, you find all kinds of unexpected VT uses in Government contracting/proposal writing. Examples: resumes vs. requirements; teammate/company capability statements vs. contract requirements; current/past contract SOW vs. solicitation (to help you decide how to write the Past Performance summary); proposal narrative vs. proposal themes (to see where and how often you hit the customer's hot buttons); the list is endless.

Cons: You have to know who in your organization does what - they're used to doing things the hard & slow way. Your recruiter can use this to 'scrub' scores of resumes at a time against a specific requirement - but you have to know VT can do this and explain how to adopt the tool into their process. The same goes for every member of a proposal team and members of your corporate staff. In the same way that Excel does not do an accountant's job for them - it changes the nature of their work. They no longer worry about arithmetic, but they do have to worry about formulas, etc.

A Product to Save Time and Improve Quality

Reviewed on 17/10/2019
Valerie O.
Chief Executive Officer
Writing & Editing, Self Employed
Used the Software for: 1+ year
Reviewer Source 
5/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
5/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: My overall experience has been outstanding, and I have been able to deliver quality documents to a variety of clients in less time, saving them money. Using Visible Thread's many capabilities, such as Concept Dictionaries, I have been able to pull out key concepts necessary to respond to requests for proposals and meet customer requirements. I have been able to show clients where we, as a team, needed to include additional information to help win business. Overall, Visible Thread has helped me as a small business in consultant delivering professional solutions.

Pros: Visible Thread has many features that make it an excellent tool in a writer's tool chest, particularly for proposal writing. I use its Readability feature frequently to demonstrate to technical managers that I need to edit their writing so others may understand it better. This feature also show progress as writing is improved. I also use the Compliance Matrix to ensure I've met proposals' requirements for my sections because not all companies and proposal managers regularly use Compliance Matrices. This feature is so quick and easy to use and serves as a great second check for me before I turn in my documents. The Acronym Checking is another good time saver and is useful for any type of document and building glossaries. Finally, Visible Thread's Compare Docs feature is far better than MS Word's similar feature. I've also found many technical personnel prefer the Compare Docs Excel format to the Word format, and as a small business owner, I want to keep my customers happy.

Cons: I found it a little difficult to navigate at first, but then found the support personnel excellent. Visible Thread's Help documentation and videos are easy to follow, too. In the time since I first became a customer (11/2017), Visible Thread has also added many new webinars and a Visible Thread University to help clients understand the many available features and options available.

Using the VT Solution in a Compliance Department Environment

Reviewed on 1/7/2014
Jesse S.
Sr Compliance Advisor
Reviewer Source 
4/5
Overall
5/5
Ease of Use
Features & Functionality
5/5
Customer Support
Value for Money

Comments: Our department uploads new RFPs to VisibleThread to highlight compliance risk. We run concept scans, searching for key terms that potentially indicate a high level compliance, financial or operational risk and exposure. These critical reports are generated efficiently in a matter of minutes, creating a significant costs savings in terms of labor output and productivity. Our department also utilizes the VisibleThread compliance checklist capability to report on contract risk factors. It has increased our review efficiency and flags risk much sooner.

Vendor Response

by VisibleThread on 1/7/2014

Thanks Jesse for taking the time to review. Really appreciate it.
Best regards,
The VisibleThread Team.

Core tool for accelerating business development, proposal and contract compliance processes

Reviewed on 4/10/2019
John E.
Manager - Marketing and Capture Planning
Information Technology & Services, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source 
5/5
Overall
5/5
Ease of Use
5/5
Features & Functionality
5/5
Customer Support
4/5
Value for Money
Likelihood to Recommend:
Not Likely Extremely Likely

Comments: It's been a huge time saver, easy to find related content across multiple documents. VisibleThread is perfect for shredding documents to reveal the content that is relevant to your business. Ability to create a single fully traceable view across RFx requirements, themes, partner capabilities and evaluation factors. This saves a ton of time when reviewing opportunities and making bid decisions.

Pros: Content Analysis: Visible Thread is great for shredding RFP documents, analyzing all content and use of acronyms. The result is an easily consumed presentation. Multiple Document Insight: Flexibility to discover the content you need with the click of a button across all documents within a folder. Speed Speed Speed: The quickest way to discover information that is otherwise buried in many sources. We use Visible Thread to analyze potential targets and to generate compliant and responsive RFx responses. It serves as a "force multiplier" for our small team. We've greatly reduced the time spent assessing and responding to acquisition packages and can focus on things we can win.

Cons: You must maintain and build dictionaries in order to get the most effective results. However, Visible Thread provides community sharing (Dictionary Marketplace) to help accelerate this task.

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