Who Uses This Software?
Sales and Contracts Teams: Shred RFPs, improve compliance, reduce risk, win more business
Average Ratings17 reviews
- Overall 5 / 5
- Ease of Use 5 / 5
- Customer Service 5 / 5
- Features 5 / 5
- Value for Money 4.5 / 5
- Free Version No
- Free Trial Yes
Installed - Mac
Cloud, SaaS, Web
Installed - Windows
- Founded 2008
About VisibleThread Docs
Increase your PWIN rate by 9.8% and save 66.7h per proposal with VisibleThread Docs.
VisibleThread gives you back control of your content by helping you analyze and optimize thousands of documents quickly and accurately. If you are shredding multiple RFPs, scanning documents for compliance or reviewing proposals for clarity and consistency, then VisibleThread can help you.
Customers include Boeing, General Dynamics, Northrop Grumman and 9 of the top 15 US Govt contractors.
VisibleThread Docs Features
- Audit trail
- Contact Management
- Content Library
- Document Management
- Electronic Signature
- Knowledge Base Management
- Pipeline Management
- RFP Management
- Version Control
- Workflow management
VisibleThread Docs Most Helpful Reviews
Reviewed on 10/10/2017
Provides significant capability to quickly identify actionable information across many documents.
Comments: What used to take hours and days of reading, tagging and extracting key / actionable information from solicitation packages now takes us just seconds or minutes. As a user for about 2 years, it is obvious that the VisibleThread team continues to release new features and improve the others at a good pace. To speed up proposal reviews and improvements - we do this using the concept tracking features to make sure we addressed all of the specific contracts' specifications, instructions and evaluation factors. We use the compliance matrix features to speed up the process of making content and review assignments to team members. We use the content grammar and readability grading feature to quickly spot areas where we can be more concise and make our proposals easier for the average reviewer to understand. We run scripts that quickly identify deliverable / CDRL requirements to support transition planning, and; once we have won a contract, we use VisibleThread to quickly prepare briefing packages for the transition/implementation teams as we move from opportunity to contract in execution. While it takes your experts to setup the system to do these things, once configured, you can have anyone on your team run the analysis to perform any of the tasks I've described. My only wish - is that more contracting officers and procurement shops were using the tool to put out better and clearer/complete solicitations to industry.
Pros: This is an experts' product that provides so many useful tools, that there is no way I can even begin to address them all in the word limit this survey allows. We continually come up with new methods to automate portions of our analytical and document preparation work with VisibleThread. We are a bid /proposal management firm supporting customers on over 100 proposal projects each year across a wide range of contract types that include construction, utility system privatization, public transit automation, security services, background investigation, and administrative services contracts with the Federal Government, and State and local governments as our primary focus areas. With VisibleThread, we have created many customizations (which are easy to implement) to specifically hone in on requirements and information specific to each type of industry and contract / bid opportunity we manage. Specifically, we can quickly breakdown information in solicitation documents and exhibits/specifications into sets of information that are directly relevant to each of the departments, operational groups and subject matter experts who are contributing to each bid / proposal effort. Examples; for construction and heavy civil projects, we breakout information IAW MasterFormat divisions to call out all Bid Items and speed up getting bid packages to estimators and subcontractors. We then use it to automatically inspect subcontractor bids and to compare them against each other (in seconds).
Reviewed on 18/3/2019
VT makes proposal work better and work faster
Comments: WOW! Where to start?! shreds - takes longer to upload the documents than to finish the shreds! and that includes using my macro to reformat it. all told - maybe 10-15 minutes instead of 1-2 WEEKS! ... compares - again with the upload time, I still get shreds completed and reformatted in 10-15 minutes instead of 2-3 week ... acronym lists - 1 hour tops ... readability stats - 10 minutes tops .... EVERYTHING in VT is quicker, faster, easier, better than anything else I have found.
Pros: time savings - example: I used to take 2-3 days to create an Acronym list ... now I can have 1 ready for use in less than an hour
Cons: the time it takes to get updates and the new versions. This, however, is NOT VT's fault but my company. Still, it should not take as long as it does internally for my company. We cannot be in the Cloud due to our work, so we have to take more time getting the updates - an internal to us problem and not VT's.
Reviewed on 21/11/2016
Proposal Team Productivity Greatly Enhanced With Visible Thread
Comments: We have spent the last year integrating Visible Thread into our proposal workflow and as a result we will never want to work without it. We have no pre-post statistics to offer, but we know we've cut as many as 4-5 days off preparation time using all of the different product features. To begin, the first thing we do when we receive an RFP is to shred the document using the Compliance Matrix feature. This saves at least a day since we can have a draft matrix in about 15 minutes. The next step is to use Discovery to determine the subject content of the document and to derive a dictionary of customer terms we will use at a later date to test our proposal document content. We use the dictionary feature to identify past performance options and to identify key personnel candidates from our internal databases. We also use dictionaries to identify win themes and hot buttons or the lack thereof in the proposal text. One of the best uses is to track content over multi-volumes to make sure we are using the same terminology throughout. This used to be a two-person weekend task and now it takes a good dictionary and about three to four hours. With the increasing scrutiny over acronyms, we enjoy the acronym extraction feature and have significantly shortened the time for the acronym list preparation by at least half. We've also created our own acronym dictionary which we can use to generate a Quality Report. The Clear Language feature helps us maintain law and order in the Proposal Room. We used to have finger pointing, name calling brawls over content editing. Now we hand the authors a Clear Language analysis of their document and ask them to make the indicated corrections. They do not argue with a computerized analysis of their writing style and they know what to do to improve. As a result, we spend at least a day less on technical editing and have a much better product as a result. Use of Visible Thread is limited only by the imagination and we've used it for many aspects of our work beyond proposal preparation. We simply can't live without it.
Reviewed on 2/5/2019
Review from a user who is fairly new to VT Docs
Comments: We mainly use VT Docs for RFP shredding and creation of compliance matrices. It's been a huge time saver for those two aspects alone, but I know we could be using more of the tools such as those to confirm compliance in a completed proposal. That's our next step in using this tool...
Pros: Visible Thread is great for shredding RFP documents and analyzing use of acronyms. The system is speedy, and technical support is fantastic. The software produces nice excel outputs that are easy to manipulate, and I like that the user may upload as many files and folders necessary. There doesn't seem to be a limit to how much data the system will hold and analyze. I appreciate this feature because I don't ever have to clean up or manage the files that I have uploaded.
Cons: I get a little lost in all of the available features, but that's more of my own problem in not taking time to better understand the tools available. I was handed the account from a predecessor, so I am unclear how things were set-up. I don't understand how dictionaries are defined and set-up, and the user interface isn't intuitive at first glance. Again, it's probably a user error in that I need to spend the time educating myself on how the tools are used.
Reviewed on 17/2/2017
Core tool for business development, proposal production, and contract compliance processes
Comments: VisibleThread is incredibly versatile and easy to use. The tools available in the VisibleThread Doc suite instantaneously create actionable compliance matrices and document readability reports. We now use it as a core tool in our business development, proposal production, and contract compliance processes. Our primary uses include evaluating potential opportunities with the Discovery tool, generating requirement matrices for new solicitations with the Compliance Matrix tool, and improving our proposal content with the Clear Language report. We also use the Responsibility Matrix feature to quickly analyze new awards and create documentation for contract kick-off. Bottom line VT has saved us tremendous amounts of time, given us the capability to analyze documents in ways that are not humanly possible, and helped us find the real information in all of the words. Another significant bonus is the incredible customer service VT offers. I have had numerous questions and the support is always timely and helpful.
Pros: The versatility of the tool is incredible and it is so easy to use.
Cons: Nothing really