---
description: Learn more about Keycafe price, benefits, and disadvantages for businesses in Ireland. Read verified software reviews and discover tools that fit your business needs.
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title: Keycafe Pricing, Cost & Reviews - Capterra Ireland 2026
---

Breadcrumb: [Home](/) > [Key Management Software](/directory/31455/key-management/software) > [Keycafe](/software/1056363/keycafe)

# Keycafe

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> Keycafe provides secure electronic key lockers with real-time access control, activity tracking, and software integrations for property
> 
> Verdict: Rated **4.9/5** by 192 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Who Uses Keycafe?

Hotels, Auto Dealerships, Car Rentals, Property Management, Facilities, Fleets, Government, Police, Fire, Education, Trucking, Logistics, Construction

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.9/5** | 192 Reviews |
| Ease of Use | 4.9/5 | Based on overall reviews |
| Customer Support | 4.9/5 | Based on overall reviews |
| Value for Money | 4.8/5 | Based on overall reviews |
| Features | 4.8/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: Keycafe

## Commercial Context

- **Starting Price**: US$59.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Keycafe's business plans are designed to provide scalable key management solutions for a variety of commercial needs. The Lite plan, at $59 per month, is perfect for small businesses, offices, and facilities, offering basic features for a single location.

For businesses with more complex needs, the Premium plan, at $115 per month per location, is a popular choice. It caters to short-term rentals, multi-location businesses, and large fleets by providing advanced features like third-party integrations, programmable alerts, and API access.

The top-tier Business Pro plan, at $175 per month per location, is ideal for large organizations and enterprises. It offers all the features of the Premium plan, plus multi-organization management and advanced workflow capabilities.

All business plans require the purchase of a SmartBox, which starts at $2,750, to securely store and manage keys. These plans provide a comprehensive solution for businesses to streamline their key management, enhance security, and improve operational efficiency.
Keycafe has 3 pricing editions, from $59 to $175. A free trial of Keycafe is also available.
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: Dutch, English, French, German, Italian, Japanese, Spanish, Traditional Chinese
- **Available Countries**: Albania, Andorra, Anguilla, Antigua & Barbuda, Aruba, Australia, Austria, Bahamas, Barbados, Belgium, Belize, Bermuda, Bosnia & Herzegovina, British Virgin Islands, Bulgaria, Canada, Cayman Islands, Costa Rica, Croatia, Cuba and 68 more

## Features

- Access Controls/Permissions
- Audit Trail
- Key Holder Management
- Master Key Management

## Integrations (9 total)

- Fleetio
- Guesty
- Hostaway
- Mews
- Microsoft Entra ID
- Rentanium
- Renthub
- Res:harmonics
- Zapier

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat

## Category

- [Key Management Software](https://www.capterra.ie/directory/31455/key-management/software)

## Alternatives

1. [ManageEngine Key Manager Plus](https://www.capterra.ie/software/159539/manageengine-key-manager-plus) — 4.5/5 (2 reviews)
2. [HandyTrac](https://www.capterra.ie/software/1082298/HandyTrac) — 4.9/5 (13 reviews)
3. [KeyNest](https://www.capterra.ie/software/211672/keynest) — 4.4/5 (11 reviews)
4. [WebTMA](https://www.capterra.ie/software/15155/tma) — 4.8/5 (27 reviews)
5. [KeyTrak](https://www.capterra.ie/software/178142/keytrak) — 2.0/5 (9 reviews)

## Reviews

### "Amazon RME reliability maintenance Engeenering" — 5.0/5

> **Rahal** | *11 December 2025* | Furniture | Recommendation rating: 10.0/10
> 
> **Pros**: I work in the maintenance department at Amazon Ory1 FRANCE. The keylocker concept helps us a lot in terms of saving time when collecting or returning keys when we need to check in equipment. I approve of it and encourage other Amazon sites to adopt the same process.
> 
> **Cons**: Nothing, I advise everyone simplicity to implement just one drawback during registration: CAPTCHAs are very long

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### "Most definitely will recommend to others." — 5.0/5

> **Pawel** | *19 September 2024* | Transportation/Trucking/Railroad | Recommendation rating: 10.0/10
> 
> **Pros**: Most definitely will recommend to others.
Using Key Cafe a good while now and always works well for us.
Support is always available when need them. 5 star for them\!
> 
> **Cons**: Nothing. The whole experience was good.
> 
> Great\! From very beginning Key Cafe Team was amazing to deal with. Both the solution and the team turned out to be really good. Happy to continue dealing with them.

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### "Keycafe is ideal for Student Housing" — 5.0/5

> **Alan** | *31 May 2026* | Higher Education | Recommendation rating: 10.0/10
> 
> **Pros**: We love the simplicity of the Keycafe system for our Student Housing operation. The web interface is clean and easy to use. Users accessing the key box can do so independently and without training. Making sure that all of the keys are returned on-time is far simpler now\!
> 
> **Cons**: When keys are not removed from the system and the bin is closed, it can be challenging to find the keys and put them back into circulation.  We have also had some challenges with bins not opening properly and would like to see an option for users to get help directly on the panel (like a 'something is wrong' button when picking up so that they can try to release the bin latch again).
> 
> We are really happy with Keycafe.  We hope that they will expand their product offerings to include some larger bins, as we do sometimes have key sets that are too large for the current bin size.

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### "Keycafe: A Practical Tool for Fleet Coordination" — 5.0/5

> **Bindiya** | *28 November 2025* | Government Administration | Recommendation rating: 10.0/10
> 
> **Pros**: Keycafe provides a secure and convenient way to manage key exchanges. I appreciate its 24/7 accessibility, user-friendly platform, and real-time tracking, which improves accountability and streamlines operations.
> 
> **Cons**: The initial setup and training can be time-consuming, and the system relies heavily on internet connectivity for real-time updates. Additionally, the subscription and hardware costs may feel high.
> 
> My overall experience with Keycafe has been positive. It streamlined key management for our fleet, reducing the need for in-person handoffs and improving accountability through real-time tracking. The system is user-friendly and offers flexibility for 24/7 access, which is essential for fleet operations.

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### "Keycafe Experience" — 3.0/5

> **Vivian** | *28 April 2026* | Hospital & Health Care | Recommendation rating: 5.0/10
> 
> **Pros**: What I like most about Keycafe is its convenience and ease of use. It simplifies key tracking and improves organization, making day-to-day operations smoother. It has been a helpful tool for keeping our team accountable and efficient.
> 
> **Cons**: Still allows staff to take keys when a reservation has been created, the box door get stuck and does not allow for those with reservations to get the key, without assistance from office staff.
> 
> Overall, my experience with Keycafe has been very good. The platform is user-friendly, reliable, and makes key exchanges simple and secure. It has helped our team stay organized and reduced the risk of lost or untracked keys.

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## Links

- [View on Capterra](https://www.capterra.ie/software/1056363/keycafe)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.capterra.com/p/10014102/Keycafe/> |
| en-AE | <https://www.capterra.ae/software/1056363/keycafe> |
| en-AU | <https://www.capterra.com.au/software/1056363/keycafe> |
| en-CA | <https://www.capterra.ca/software/1056363/keycafe> |
| en-GB | <https://www.capterra.co.uk/software/1056363/keycafe> |
| en-IE | <https://www.capterra.ie/software/1056363/keycafe> |
| en-IL | <https://www.capterra.co.il/software/1056363/keycafe> |
| en-IN | <https://www.capterra.in/software/1056363/keycafe> |
| en-NZ | <https://www.capterra.co.nz/software/1056363/keycafe> |
| en-SG | <https://www.capterra.com.sg/software/1056363/keycafe> |
| en-ZA | <https://www.capterra.co.za/software/1056363/keycafe> |

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