---
description: Learn more about Keycafe price, benefits, and disadvantages for businesses in Ireland. Read verified software reviews and discover tools that fit your business needs.
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title: Keycafe Pricing, Cost & Reviews - Capterra Ireland 2026
---

Breadcrumb: [Home](/) > [Key Management Software](/directory/31455/key-management/software) > [Keycafe](/software/1056363/keycafe)

# Keycafe

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> Keycafe provides secure electronic key lockers with real-time access control, activity tracking, and software integrations for property
> 
> Verdict: Rated **4.9/5** by 175 users. Top-rated for **Likelihood to recommend**.

-----

## Overview

### Who Uses Keycafe?

Hotels, Auto Dealerships, Car Rentals, Property Management, Facilities, Fleets, Government, Police, Fire, Education, Trucking, Logistics, Construction

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.9/5** | 175 Reviews |
| Ease of Use | 4.9/5 | Based on overall reviews |
| Customer Support | 4.9/5 | Based on overall reviews |
| Value for Money | 4.8/5 | Based on overall reviews |
| Features | 4.8/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: Keycafe

## Commercial Context

- **Starting Price**: US$59.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Keycafe's business plans are designed to provide scalable key management solutions for a variety of commercial needs. The Lite plan, at $59 per month, is perfect for small businesses, offices, and facilities, offering basic features for a single location.

For businesses with more complex needs, the Premium plan, at $115 per month per location, is a popular choice. It caters to short-term rentals, multi-location businesses, and large fleets by providing advanced features like third-party integrations, programmable alerts, and API access.

The top-tier Business Pro plan, at $175 per month per location, is ideal for large organizations and enterprises. It offers all the features of the Premium plan, plus multi-organization management and advanced workflow capabilities.

All business plans require the purchase of a SmartBox, which starts at $2,750, to securely store and manage keys. These plans provide a comprehensive solution for businesses to streamline their key management, enhance security, and improve operational efficiency.
Keycafe has 3 pricing editions, from $59 to $175. A free trial of Keycafe is also available.
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: Dutch, English, French, German, Italian, Japanese, Spanish, Traditional Chinese
- **Available Countries**: Albania, Andorra, Anguilla, Antigua & Barbuda, Aruba, Australia, Austria, Bahamas, Barbados, Belgium, Belize, Bermuda, Bosnia & Herzegovina, British Virgin Islands, Bulgaria, Canada, Cayman Islands, Costa Rica, Croatia, Cuba and 68 more

## Features

- Access Controls/Permissions
- Audit Trail
- Key Holder Management
- Master Key Management

## Integrations (9 total)

- Fleetio
- Guesty
- Hostaway
- Mews
- Microsoft Entra ID
- Rentanium
- Renthub
- Res:harmonics
- Zapier

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat

## Category

- [Key Management Software](https://www.capterra.ie/directory/31455/key-management/software)

## Alternatives

1. [ManageEngine Key Manager Plus](https://www.capterra.ie/software/159539/manageengine-key-manager-plus) — 4.5/5 (2 reviews)
2. [KeyNest](https://www.capterra.ie/software/211672/keynest) — 4.4/5 (11 reviews)
3. [WebTMA](https://www.capterra.ie/software/15155/tma) — 4.8/5 (25 reviews)
4. [KeyTrak](https://www.capterra.ie/software/178142/keytrak) — 2.0/5 (9 reviews)
5. [Virtru](https://www.capterra.ie/software/177617/virtru) — 4.6/5 (38 reviews)

## Reviews

### "Amazon RME reliability maintenance Engeenering" — 5.0/5

> **Rahal** | *11 December 2025* | Furniture | Recommendation rating: 10.0/10
> 
> **Pros**: I work in the maintenance department at Amazon Ory1 FRANCE. The keylocker concept helps us a lot in terms of saving time when collecting or returning keys when we need to check in equipment. I approve of it and encourage other Amazon sites to adopt the same process.
> 
> **Cons**: Nothing, I advise everyone simplicity to implement just one drawback during registration: CAPTCHAs are very long

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### "Most definitely will recommend to others." — 5.0/5

> **Pawel** | *19 September 2024* | Transportation/Trucking/Railroad | Recommendation rating: 10.0/10
> 
> **Pros**: Most definitely will recommend to others.
Using Key Cafe a good while now and always works well for us.
Support is always available when need them. 5 star for them\!
> 
> **Cons**: Nothing. The whole experience was good.
> 
> Great\! From very beginning Key Cafe Team was amazing to deal with. Both the solution and the team turned out to be really good. Happy to continue dealing with them.

-----

### "Perfect solution for our use case" — 5.0/5

> **Christoph** | *25 March 2026* | Real Estate | Recommendation rating: 10.0/10
> 
> **Pros**: We've liked everthing about our experience so far. The people at keycafe are very friendly and professional and the product fits our needs perfectly and works very, very well. It was really easy to get it working and learn how it works, people have no problems understanding it when they first use it. We are now able to track and manage our keys and store them securely.
> 
> **Cons**: We had a few issues connecting the device at first, but the problem was most likely within our own infrastructure. We are completely satisfied. There was nothing that didn't work.
> 
> We've had a very positive experience with Keycafe so far. From the first contact through setup and installation, everything went smoothly. Both the sales and customer success teams have been friendly and professional.

The product works perfectly fine and fits our needs well. Our team and contractors are happy with it, and it has been complimented a lot.

-----

### "Great tool for managing keys without the hassle" — 5.0/5

> **Joshua** | *25 February 2026* | Information Technology & Services | Recommendation rating: 10.0/10
> 
> **Pros**: Easy to use, reliable, and a big time-saver. The hardware feels solid, and managing keys through the app is convenient and straightforward for the whole team.
> 
> **Cons**: Some features take a little time to explore fully, but once set up, day-to-day use is simple and smooth.
> 
> Keycafe has made key management much smoother for us. It’s dependable, easy to use, and does exactly what we need.

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### "Find another company that wants to earn your business." — 1.0/5

> **Ashish** | *5 September 2024* | Hospitality | Recommendation rating: 0.0/10
> 
> **Pros**: I was unable to use the product, as they did not honor one of their promo codes.
> 
> **Cons**: The company is disorganized and it took over a week to discuss a billing issue. They shipped my order, even though an outstanding billing issued had not been resolved. The company is disorganized and management is no existent.
> 
> Find another company that wants your business.

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## Links

- [View on Capterra](https://www.capterra.ie/software/1056363/keycafe)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.capterra.com/p/10014102/Keycafe/> |
| en-AE | <https://www.capterra.ae/software/1056363/keycafe> |
| en-AU | <https://www.capterra.com.au/software/1056363/keycafe> |
| en-CA | <https://www.capterra.ca/software/1056363/keycafe> |
| en-GB | <https://www.capterra.co.uk/software/1056363/keycafe> |
| en-IE | <https://www.capterra.ie/software/1056363/keycafe> |
| en-IL | <https://www.capterra.co.il/software/1056363/keycafe> |
| en-IN | <https://www.capterra.in/software/1056363/keycafe> |
| en-NZ | <https://www.capterra.co.nz/software/1056363/keycafe> |
| en-SG | <https://www.capterra.com.sg/software/1056363/keycafe> |
| en-ZA | <https://www.capterra.co.za/software/1056363/keycafe> |

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