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What Is Microsoft Planner?

Microsoft Planner is a new app from Microsoft that helps teams organize their work. Planner gives teams a simple visual view of what everyone's working on, whether it's updating key milestones on a project timeline or sharing files with your distributed team. Planner integrates with Microsoft Office 365, including Outlook and SharePoint, so it's easy for people to stay connected. And since the app syncs between desktop, web and mobile, organizers can keep their plans up to date from wherever they are.

Microsoft Planner helps get project plans started and moved into the cloud. Teams can see updates, upload files, send messages, and start conversations from Outlook or Planner on any device. Organize projects in a simple visual agenda that shows who's working on what, when updates are due, and what needs to happen next with one click to join a conversation about a task or project.

Who Uses Microsoft Planner?

Teams looking for better organization for their teams and projects.

Microsoft Planner Software - Web, mobile, and tablet interfaces
Microsoft Planner Software - Kanban view
Microsoft Planner Software - Analytics charts

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Reviews of Microsoft Planner

Average score

Overall
4.3
Ease of Use
4.5
Customer Service
4.3
Features
4.2
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Isael Alexander
Isael Alexander
Network and Comunication Analyst in Dominican Republic
Verified LinkedIn User
Hospital & Health Care, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

The best task manager at your hands.

5.0 2 weeks ago New

Comments: For task management it is a super good tool, it is very complete and the integration with 365 due to being from the same manufacturer makes it one of the most complete and easy on the market

Pros:

What we like most about this tool is that we can integrate it with the complete Microsoft suite, that is, 365, a set of tools that make tasks easy to manage, assign and administer.

Cons:

It is a very good tool but I feel that it would be more complete if we could assign tickets and manage projects in a more complete way

Lucas
Lucas
Project Manager in US
Verified LinkedIn User
Publishing, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

A better board than Trello? Still missing one thing.

4.0 10 months ago

Comments: We've been using Planner for several years to manage publishing projects and event tasks.

Pros:

The obvious argument for Planner is its integration with the Office/365 suite. Planner comes with our 365 subscription and is available to all our team members.The integration with Microsoft Teams is very good, and, importantly, Planner tasks show up in Microsoft To-Do. So it plays nicely with this environment.Aside from integrations, Planner provides a really nice board experience and a competent list view.

Cons:

Planner is less actively developed than similar products from other companies. It's greatest weakness, in my opinion: there is no way to see all the tasks assigned to another person. Nor is it possible to search through all plans to find a task. (I can, however, see all tasks assigned to me in a unified view.)The effect of this is to silo each plan. If I need to find a task, but am not sure in which plan it exists, I'm reduced to looking through multiple plans or purchasing Apps4Pro's Planner Manager add-on.

Claude Real
Graphic Designer in Canada
Graphic Design, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Great simple tool to manage project evolution.

3.0 last year

Comments: Even if the tool still requires some improvements, but since it is low cost and included in the Microsoft 365 package, the benefit of living with those small issues is worth it.

Pros:

In comparison to other tools I've used like JIRA, this tool is really easy to configure, to use and it works extremely well with Microsoft Teams.

Cons:

The tool still needs improvements with statuses, notifications and scheduling. For statuses, they're not customizable and the pre-established statuses are too limited. For notifications, they are half of the time very slow to be received in mailbox, up to 30 minutes delay. For scheduling, you can only set a end date, but it is not possible to set multiple follow up dates and it is also impossible to set dates on subtasks.

Anthony
Anthony
IT Technical Project Manager in UK
Verified LinkedIn User
Computer Hardware, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Easy to use Task Management with Office 365 Integration

4.0 2 months ago

Comments: Overall I find that Microsoft Planner provides an effective way to manage tasks and even projects both personally and on a team level.

Pros:

I like the fact that it is included with our Office 365 licenses, is easy to use and can be integrated with Teams and Outlook with minimal effort.

Cons:

It can feel a bit too basic at times and may lack some of the polish other applications have.

Tulio
Marketing Director in US
Entertainment, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

The sweet spot between accessibility and complete features

4.0 10 months ago

Comments: I have been pushing everyone to use it for Project Planning. Getting others to use it has not been painful, which is saying quite a lot.

Pros:

I love how quickly I can get other team member using all the features they need with Planner. It holds a lot of information and is much better than a static "To Do" list, but not as complex as most Project Planner software out there.

Cons:

Little things like selecting a card and adding another person are not quite as effortless as they could be. Adding the option to "repeat" tasks is a game-changer as now I can make a detailed Planner for an annual event and not have to clone it.