Zoho Projects Reviews

A homogeneous distribution of responsibilities guarantees project success

Comments: In many occasions with the eagerness to achieve corporate objectives the allocation or distribution of the different tasks is something cumbersome and exhausting for some team members and tracking progress is much more exhausting, this causes that objectives are not achieved or that some members have much more workload than others, Zoho Projects allows us to optimally manage each and every one of our projects or tasks, distribute them homogeneously, make a detailed monitoring of both the progress of the task or the people involved in them; All this translates into work effectiveness, time optimization, a good use of this resource considerably increases the performance of the team and exploits the capabilities of its members.

Pros:

Continuously our operation is measured with a series of operational indicators that show the status of the work group, many of these metrics depend on individual team members, but there are other correlated ones that depend on more than one member of the group, here comes into play and in a very efficient way Zoho Project as it presents us with a platform capable enough to allow us to schedule each and every one of the objectives that month by month are evaluated to our group, through the tool I can easily distribute the tasks to each team member and analyze their progress as the week or month progresses and based on this reassign other tasks or otherwise add more members to the task to achieve its completion, an important point is that we can realize that member is overloaded with work in order to balance loads, This is very useful and is reflected in productivity, all the above mentioned although it sounds complex in the Zoho Projects platform is not, even the interface is very intuitive and allows you to customize the views of the different projects according to our taste or need.

Cons:

There are more benefits than negative points about Zoho Projects, maybe at first getting familiar with the different types of views where you can see the daily, weekly and even monthly distribution of the different tasks is a bit cumbersome, of course, the tool has filters and aids to adjust the view according to your own comfort, for example for some team members the kanban view is extremely clear although I particularly prefer compact and filtered weekly, so I realize the short and medium term objectives.

Very practical but hugey underrated Project Management system

Comments: Zoho Projects has been a great addition to our PM efforts company-wide. As an expanding company, it's been wonderful to have a cloud-based and easy to use system where we can manage our tasks and projects. I think it's on par, if not better in most areas compared to other project management tools out there. I wholehartedly recommend it if you're not happy wth your current PM tool

Pros:

1. The UI is very simplistic and easy to navigate even when you have lots of projects and dozens of task under each one. Compared to other PM tools, it's a lot easier to connect the dots with Zoho Porjects.2. It plugs right in if you're on a Zoho environment which is a great side benefit as you don't have to spend time or worry about issues with the integration

Cons:

It's not as well-known as some of the other PM tools like Monday and Asana, so there's fewer support docs and ideas online. We could've benefitted from the ability to exchange ideas with other Projects users.

Alternatives Considered: Jira, Trello and monday.com

Reasons for Switching to Zoho Projects: Pricing was a major consideration for us as most project management tools are very similar to one another. It was also a good plus to have the chance to go with a Zoho tool to better fit our environment.

Test

Comments: Good

Pros:

User Interface.

Cons:

Not compatible for manufacturing companies

Zoho Projects enables proper Project Management

Comments: Project managers, engineers, and consultants can all manage and administer projects from any location with the help of Zoho Projects. A browser-based, cross-platform, and rather user-friendly SaaS solution. It has all the capabilities one would expect from a program of this type.

Pros:

We required a Project Management capability that integrated seamlessly with our CRM and Service Desk Line of Business systems and promoted information sharing across the board. To prepare for management meetings, one may manually create an Excel project schedule that includes task tracking and a Gantt chart.

Cons:

Not all browsers are supported, and not all of the functions of Task Management are present. Several additional vexing features of the current implementation of the Project Template should also be improved upon.

Zoho Project is Cool

Comments: I am loving it but I need them to add sprint to it at no extra charge. Zoho should not take out features and build them into separate apps.

Pros:

I love that is part of the ecosystem and integrates perfectly with our mail, zoho mail and cliq. we even had to migrate from Slack to cliq

Cons:

It is complex and confusing to set up and I don't like the fact that is is not agile. I mean they have zoho sprint but it is a separate app. That is not ideal, if projects are for smart agile teams then sprint should not be a separate app that i have to pay for.

Best App I have ever seen

Comments: Its amazing app i have ever came accoross.

Pros:

It is very flexible to use & very nice app

Cons:

Nothing to complain. Everything is best in Zo ho projects

Zoho Projects

Comments: simply great

Pros:

its a great tool to manage company projects, helps in operations efficiency

Cons:

it has come a long way and should continue previously they weren't improving it but now since its number 1, they are striving to keep it at the same level

Practical tool for everyday use

Comments: It was easy to start with, easy to plan multiple projects, but i didnt like how the milestones are in comparison with ms project

Pros:

The easy set up and the fact that it is web base.

Cons:

The lack of customization in the way it manage milestones and sprints, i would like the milestone to behave like in ms project

Simple & Customizable Project Management SaaS platform

Comments: We are exploring this as a tool to interface with our Critical Chain Project Management product and primarily for FullKit Management. It is also expected to interface with Work Order and Inventory Management and we were exploring Zoho Creator for these 2 areas. Seemed feasible.
Would like to explore joint venture with Zoho if possible to develop a product in the space of Agile Critical Chain Project Management.

Pros:

Customizable: Very rich in custom fields, task automation and defining new layouts etc. this is a key feature we were looking for. Did not find any other tool as good as Zoho projects in this aspect.

Cons:

Ability to handle effort based & Units/resource based scheduling Remaining duration/effort column and logic missing

Good Project management software

Pros:

Ability to quickly import mpp projects and start working

Cons:

Effort or urgency is not highlighted until task in expired.

Great online collaborative project management tools with feature you have always wanted

Comments: While I have not used the customer support for Zoho Projects extensively, all of the other Zoho tools that I use have an extensive Knowledge Base, very active public forum where people respond quickly, in-built live-chat to chat with a customer service representative, and plenty of videos on YouTube to learn different aspects of the software.

Pros:

Zoho Projects has the following features - no restrictions on number of projects you can create. Easy to switch between projects in the same online interface vs managing multiple files. Ability to create workflow automations that trigger on event based activities, which enables standardization of processes. Ability to share projects with outside vendors/project participants and improve the collaborative nature of Project management.

Cons:

More flexibility on making the user interface more compact (like Excel or MSP). Current interface is well spaced, but some users may like a more compact view. More simplified Gantt Charts that help us understand progress and dependencies. Ability to export projects to Excel for sharing with others we can't/don't want to bring on to Zoho projects

Alternatives Considered: Trello and Asana

Reasons for Switching to Zoho Projects: Zoho Projects is well suited for corporates who want to make project management a more collaborative tool rather than a PM managed tool. It's well suited for startups where founders/co-founders come from large corporate settings and prefer to use comprehensive project management tools over new age tools like Asana and Trello. Its well suited for those who appreciate the importance of dependencies between tasks and want to build and track comprehensive plans for their projects.

Least intuitive software I've ever worked with

Pros:

It has about 1000 features, which is cool. Unfortunately, 999 of them are obscure, unnecessary, confusing, and remain unused. So it lacks proficiency in the most basic and most necessary of features.

Cons:

Zoho Projects is truly one of the least intuitive, most frustrating softwares I have ever used. It's been nothing but a headache from start to finish with some of the worst UX/UI I've ever seen and it lacks some of the most basic tools a project management software should have. I'm so relieved to be moving on.

Alternatives Considered: monday.com and Asana

Reasons for Choosing Zoho Projects: We wanted more advanced options and better integrations with all aspects of business (finance, CRM, time tracking). In the end, with Zoho, we got none of these.

Switched From: Asana

A practical solution for small teams

Comments: It is a practical and easy to use project planning suite although it has limited functionality in the smaller plans that does not allow people to test it before committing to an upgrade.
You cannot test a project plan solution without properly using tasks and subtasks.

Pros:

The ability to link to other Zoho solutions (CRM etc) and integrate information from various functions and third parties in project planning and implementation.

Cons:

Problematic value for money for small teams that need more functionality. Also, there is no ability to customize functionality and price package.

Alternatives Considered: Basecamp

Reasons for Choosing Zoho Projects: Asana was not easy to use and coordinate team efforts.

Switched From: Asana

Reasons for Switching to Zoho Projects: Zoho is connected to the Zoho CRM solution- easy to switch within a unified environment

Great Product , great Value.

Comments: Overall we have a great experience, finally choose to other two Free Tools

Pros:

Easy to start to use.Many features.Good value for the money

Cons:

Hard to track time on the project (too many clicks ).Not so easy for the team to do de onboarding.Doesn't have a public and documented APIs for automation.

Alternatives Considered: Jira and monday.com

Reasons for Choosing Zoho Projects: Free products with more features when you integrate them

Switched From: ClickUp and Clockify

Reasons for Switching to Zoho Projects: Better value for the money

Love this product- others don't compare!

Comments: Love this product and I recommend it for anyone managing something on their own, or with teams. There's just minor improvements, like the Tasks and Time tracking thing I mention above, that need refining.
And while customer service is also great (I can always reach a human),the knowledge base and Help sections needs user experience streamlining. With the value pricing and the robustness of this product, I will always recommend this product to anyone - and do!

Pros:

Clear user design with logical and clear content and category designations. Love that they offer multiple view options for those who, say for example, would rather have a Kaban view over a more linear list breakdown. I have yet to find anything else as clearly user friendly and LOGICAL in organization. A lot of other sites I've used try too hard to be cool and modern, and actually end up causing user confusion with all their different layers. It's exhausting. But with Zoho Projects, I can go in quickly and get what I need! Also love how it interfaces with other Zoho products, such as Invoices, and I can export my time sheets. I love that I can hit a timer on my tasks, too. Overall, it has great standard operations with plenty of options for customization.

Cons:

Sometimes the invoice functions seem redundant to someone using the Zoho Invoices, and that has caused me to accidentally create some duplicates within Projects (when I was really just trying to create an invoice in Invoices), and I have had to clean up my own mess. That's the one area I think they made things a little more convoluted. I can't think of any other major cons - I've never had issues with this product. I don't use the Bug Tracker at all, so I can't speak to that. In Documents, it's unclear up front whether, when I pull a document in from a cloud, if it's going to sync any changes with that cloud app (like Google Drive, etc), or if it's just importing as is. Their Learning Center is also woefully organized. I can't search any topics, though the visualization videos you first land on are helpful for starters. But the info I REALLY can search is in the general Zoho Getting Started section...those knowledge centers should be merged and not be so confusing. Even the Forums in Projects help, I can't even search a topic on them on the landing page...so odd! And, lastly, it would be so great if Tasks had more Duration options. If it had an option where I could set a Task in HOURS, rather than only Days, then I could actually track something regularly hourly per week as well as track my weekly progress on it. Right now, I can't do that, I have to do that manually :( And, you can't seem to delete a Duration period once you've put it in (without also setting an end date). what if I just accidentally put in a duration?!

Zohoprojects - Lacks essential functionality

Comments: Zohoprojects looks good at first however there are some small bugs. More importantly there are MAJOR issues once everything is set up. Unfortunately we had to leave zohoprojects for privacy reasons.
Within the project management system as it is currently developed every user can see every comment and task for every other user in the project. We contacted zoho and there is no way of changing this.
Our setup currently is we have employees, contractors, managers and clients.
As far as zoho is concerned though all of the above make no difference as zohoprojects lets every user even the contractors see EVERY detail of every conversation and tasks between managers and clients.
Eventhough there are priviledge roles to prevent users from editing other users tasks they can still view EVERYTHING. Every login or message left, every detail, task, invoice etc generated for every other user.
Therefore two completely independent contractors for example could view absolutely everything that is going on with eachother. Absolutely ludicrous.
This is certainly a fundamental and very basic requirement which any project manager would expect out of the box.
Zohoprojects however seems not to care about it. We contacted them many times about this issue to find a workaround however there is none. We got a nice apology from India but unfortunately that is not enough. This lack of functionality can not be omitted. It is essential. All it needs is a tick box within each project titled "Tick for Assigned users to be able to view tasks and milestones only" In summary:
If you are intending to use zohoprojects to manage one or more contractors and employees for your business then DON´T. You could do more damage to your business through this lack of privacy functionality than good if you do. As every project user can see EVERYTHING that everyone else is doing including any login or sensitive information that is posted. There is no way of making any message or task private. Also ALL client information can be viewed by EVERY user also.
Zoho does have a solution to client information being visible to all the users which is to set up one project for clients and one for workers.
Surely that negates the complete purpose of the system in the first place? All I can say is "It´s a shame". Unless they fix it soon they will certainly lose huge amounts of customers and revenue just the same as they have now lost ours.

Pros:

When there are problems with the platform a very apologetic response from India arrives in your mailbox explaining that there is no solution.

Cons:

no privacy between users no privacy for clients from users

My experience in ZOHO is amazing. My life changed when I discover this program.

Comments: My experience in ZOHO is amazing.We are a company operating in 7 countries (Spain, Morocco, USA, China, Vietnam, Korea, France). We are about 120 active people in product and process development.
ZOHO has allowed a correct platform to do the communication between different countries.
Also, we have improved the project procedure implementation.
We are 150 people in ZOHO projects. We are working in several countries (Spain, Morocco, France, Korea, China, Vietnam, USA). Now all projects for new products, problems solutions, etc, are managed in ZOHO with a acceptable level implementation of the procedure.

Pros:

Correct functionality for project management. Available basics tools. Easy and intuitive use. Very Cheaper High control of the activities by the managers

Cons:

Not possible to install in our server. This is a problem for us (not big problems, but we prefer run in our server). The GANTT view should be improved. It is not very clear, and complicated the export for communication with other people without access the system Document for training is poor. Not exist report system. somo people has not clear the daily task. The milestones are only informative (or I don't know the real idea of the ZOHO designers with this concept). A little complicated for the project manager (this is my case).

You can quickly delegate tasks, collaborate efficiently with all colleagues and partners

Comments: Zoho Projects, one of the best cloud-based program management and coordination tools, has an issue tracking app that facilitates networking and communication and speeds up project completion. Create a track of your activities using Zoho Projects' iOS mobile apps.

Pros:

A cloud-based initiative is a software creation activity that has more than one million customers worldwide. It enables you to effectively schedule and execute your activities. You can quickly delegate tasks, collaborate efficiently with all colleagues and partners, be mindful of all development reports, generate timely reminders of construction activity, and execute project schedules at a certain time of events. With a huge range of third-party frameworks, projects would be an excellent fit for the workplace.

Cons:

Zoho prototypes are difficult to customize. Its scalability is somewhat constrained for certain features. It is helpful for project creation, but it lacks a forum for individual communication. People do not like to rely on Zoho tasks to switch works to Excel in order to communicate with others.

Streamline Your Task and Time Management with Zoho Projects

Comments: Zoho Projects is a versatile and comprehensive project management software that offers a range of features to help businesses manage their projects more efficiently. The software provides an intuitive and user-friendly interface that makes it easy for users to navigate and use the tool, even if they have little to no experience with project management tools.One of the standout features of Zoho Projects is its affordability, with a range of pricing plans that cater to small and medium-sized businesses. The software offers robust collaboration and communication tools that enable team members to work together efficiently, along with integration with other Zoho products and third-party apps to streamline workflows.While there are some limitations to the software, such as limited customization options and occasional performance issues, Zoho Projects' overall strengths and comprehensive feature set make it an excellent choice for businesses looking for a cost-effective project management solution. Overall, Zoho Projects provides an efficient and streamlined approach to task and project management that can help businesses stay organized and on track.

Pros:

Comprehensive project management features that cover all aspects of project management, from task management to time tracking and reporting.User-friendly interface that makes it easy for users to navigate and use the software, even if they have little to no experience with project management tools.Affordable pricing plans that make it accessible to small and medium-sized businesses.Robust collaboration and communication tools that enable team members to work together efficiently.

Cons:

Customization options can be limited, making it challenging to tailor the software to specific business needs.The user interface can be overwhelming for some users, particularly those who are new to project management tools.

Flexible program but terrible support

Comments: We felt a bit frustrated with their support and didnt want to buy into their model anymore.

Pros:

We enjoyed setting this program up because it had flexibility to allow us to set it up for our marketing business and also cosmetics. We had many contractors too so it was great we could track their times for each task.

Cons:

Once we started adding more users, it became too expensive. In the end, we had to step away from this because we had over 30 users and we needed something that wouldn't charge so much for adding new users. We needed a better package deal. Support was terrible and they tried to lure us in with paying for support.

Alternatives Considered: Microsoft Project

Reasons for Choosing Zoho Projects: More features and functions

Switched From: Trello

Perfect for a small business with lots of clients

Comments: We had been looking for years on how to properly transition from a printed spreadsheet, to an online collaborative system where all members of our (small) team could easily access production and client information from a central online platform. We tried various project management tools, but the curve with Zoho Projects was perfect. We all learned how to use the software in less than a day so we can now focus on getting work done. It's been a time and money saver from day one and we look forward to the continued incremental improvements to further help our business.

Pros:

Easy to learn interface. Adaptable to our business needs. Very good for a cooperative or individually-based environments.

Cons:

We do a lot of searching for tasks. However, when you are inside one of the few dozen projects we have, we can only search for tasks within the project. It would be great to have a search where all tasks are displayed, no matter where you are inside Projects. This would be great for how we have adapted the software for our needs.

Very user friendly and affordable too. Awesome tool for project management.

Comments: Best in class Project management tool. It has the option to display the progress of the projects, number of bugs raised and fixed in charts, so that an user with less technical knowledge could also be able to understand its functionalities.

Pros:

One of its best feature is timesheet. It's very easy to fill up the timesheet. You can fill the timesheet in monthly ,weekly even daily basis. Very easy to track the assigned bugs and has the option to send notifications through mail after resolving the bugs(issues). It has the option to switch multiple projects in order to keep track of projects, if a single developer is assigned to multiple projects at the same time.

Cons:

Still has some minor bugs like when we resolve an issue, we need to share the screen shorts with it as a proof, sometimes the screenshort got uploaded, sometimes it won't though we have highspeed internet connections.

Best tool in CRM and Project management

Pros:

If you are using zoho environment than zoho project is must.

Cons:

In india slack is not supported in integrations

Alternatives Considered: Asana

Switched From: Asana

Professional services organization happy with Zoho Projects

Comments: Multiple departments (implementation, product development, project management) have discovered the value of a collaborative tool which supports project management rigor (WBS, % complete, Tasks-to-Task dependency, etc.). We have been able to displace many siloed resources internally, such as hosted spreadsheets and MS Access databases.

Pros:

Provider-client collaboration. Zoho Project allows internal team members to easily coordinate activities across a complex WBS (work break-down structure) .AND. collaborate and delegate tasks that the customer's contacts are responsible for.

Cons:

That all Tasks and TaskLists under a given Milestone automatically inherit the property of either internal- or external-facing. This often causes us to replicate the WBS - one copy under internal-facing Milestone(s), the other copy under external-facing Milestone(s).

Collaborate your team and manage your projects by using Zoho Projects.

Pros:

The interface is simple, intuitive and easy to use. It is a project management tool with all basic functionalities. They provide Timesheets, which help you in tracking time. You can keep track of your all projects by switching between multiple projects. You can check out the Kanban view to keep a track of the internal tasks. The application helps to list tasks and subtasks, and you can assign resources to these subtasks. Helps in creation of reports and forms for your project. Customer service and support team are very responsive. The application is easy to set up and allows easy navigation and configuration. Integrated with other applications like Zoho Bugs and G Suite applications.

Cons:

The free version lacks a lot of features in comparison to the paid one. The absence of a group chats feature. The application encountered errors while working with QuickBooks. It is quite difficult to work on the mobile phone version. You can’t add multiple employees to different projects at the same time.