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About BILL Spend & Expense (Formerly Divvy)
BILL Spend & Expense (formerly Divvy) is the all-in-one expense management solution.
Easy to use and gives great control over employee spending.
That you can't automatically split charges to multiple budgets on recurring charges.
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Filter reviews (417)
The best software our company purchased in 2018!
Comments: Overall, Divvy has enabled my company to gain WAY better insight into where dollars are going. We now know where we are over-budgeting and under-budgeting each month. Divvy makes tracking business expenses fun — I never thought I'd say that!
Pros:
I first learned about Divvy via the daily business newsletter, Morning Brew. I was in disbelief that the product was totally free, so I scheduled a demo call. As it turns out, Divvy really is TOTALLY free. The app is incredibly user friendly and switching/updating budgets is surprisingly easy. But while the app interface is nice, the push notifications are wonderfully helpful, and Divvy travel has us saying bye-bye to Expedia, the REAL value our agency has found in using Divvy is the virtual card feature. As the Director of Marketing Strategy at a small Marketing Technology Agency, I manage a team of people who run a plethora of digital ads campaigns for numerous clients in any given month. Divvy's virtual card feature allows us to manage media buys on behalf of our clients without needing to open 100+ credit cards (or require the client to use their card). So, we're able to manage our clients' monthly spend and charge them a small admin fee (for putting the spend on our cards) without incurring ANY credit card fees.
Cons:
Honestly, there are really only two things I dislike about Divvy: 1. That there isn't a Divvy for PERSONAL spending (I've been Googling looking for something like this for the past few weeks now...nothing seems to exist!) 2. The saving a receipt feature/adding notes feature is a little spotty at times. I find that I often need to go back into a purchase and re-upload the photo of the receipt/re-type my note. Hopefully this is a bug that gets worked out with the next app update.
BILL Response
6 years ago
Hi Zachary, Thanks for the feedback! I've sent your feedback regarding the photo receipt uploads to the director of product, and he's looking into a way to improve that process and ideally ensure that it never happens again. Just wanted to thank you personally for joining the Divvy family of happy customers, and for taking the time to leave a great review! -Mark
Expense and Reimbursement Management for next to nothing
Comments: Overall, implementing Divvy has ben a huge win for my organization. It's streamlined our expense reporting process, keeps all expense records within a single system and costs us nothing. We've used other paid platforms in the past, and Divvy's solution is far superior.
Pros:
We rolled out Divvy in June of 2022. Every employee has a Divvy account for reimbursements; about 20% of our employees also have corporate credit cards. This is what works:- Easy to set up custom fields to correspond to our accounting system for expense coding and tracking- Budgets set up by functional team so managers are approving their direct reports transactions- Easy to adjust teams/budgets on the fly- App always works and employees can code charges and upload receipts seconds after a charge is made- Easy to administer; add employees, cancel cards or charges, delete employees, adjust budgets, add accounts. The system is simple to navigate and intuitive.
Cons:
Some drawbacks to Divvy - - No notification alerting you that a budget is getting close to its monthly spend limit- Employees need lots of education on how budgets work; they need to request funds BEFORE spending- Reimbursement tab needs to be more obvious. Managers don't check and can have employee requests languishing there for weeks- Reimbursements don't hit employee accounts for days after the funds have already been withdrawn from the company account
Alternatives Considered:
Buyer Beware!!!
Comments: So fare it has been so bad, that we are considering going back to paper reimbursement forms and paying our employees on the payables side. At least they would receive their money sooner!
Pros:
I liked the idea of using the app and making expense re-imbursements easier for the employees.
Cons:
Unfortunately, the execution has been a nightmare! People cannot log in, the managers cannot see the details of what the expense is for. Employees have to wait over 2 weeks to get their money. There are not enough approval levels for our company policies. And don't even get me started on the customer service! Half the time they cannot even understand English. Even if they understand what you are saying, they have no idea how to fix it!
BILL Response
8 months ago
Thank you for providing feedback, Erin. We appreciate knowing that you were wanting an app that makes re-imbursements easier for employees. We are sorry to hear about your frustrations with them not being able to login, waiting to be paid, lack of approval levels and the concerns you had with reaching customer service. You can contact us at 1(435)731-5078 between Monday-Friday 7am MST-5pm MST for assistance at any time.
Divvy - Always Great Service with an Excellent App
Comments: Divvy has allowed our organization to set more controls and give more responsibility to managers through use of individual budgets. Divvy also has transactions show up in the users transaction log instantaneously, making it easier for individuals to do all of their admin work right away.
Pros:
My favorite feature is the ability to control credit lines for individuals at any given time. If an employee who rarely uses the corporate card suddenly has a need, we can adjust accordingly.
Cons:
For the time being, Divvy doesn't integrate with our ERP, Netsuite. As such, I have to import into our ERP with CSVs which isn't ideal. Divvy is currently BETA testing an integration with Netsuite so we are patiently awaiting the full release of that.
Great Credit Card and Expense Tracking Software
Comments: I have loved Divvy! I highly recommend it. We are much more streamlined and misplace way few receipts.
Pros:
I love that we now have credit cards instead of a bunch of debit cards. I like the app a lot. My employees and I get a notification immediately on our phone to upload receipts, categorize the expense, and write any notes. I also love that I have control over how much money each of my employees have access to. I can easily take away and add more.
Cons:
I have had a few cons. 1) I am supposed to get a reminder email every Monday morning with a "to-do" list. I have gotten it about 50% of the time due to bugs in the system. The same goes for my employees. 2) I would love to not be able to approve my own transactions. 3) On the transactions page, place where you add filters seems not as well organized as I would like. I would love to be able to personally edit the order of the filters. I am constantly scrolling to the bottom.
Alternatives Considered:
Divvy is the best expense software by far!
Comments: Overall with Divvy, we’ve been able to increase visibility in spending, empower our employees to make purchases and allow our budget managers control over what is being spent from their budget. It has been a win-win-win for us. I can’t recommend it highly enough.
Pros:
I love that Divvy is not only free, but that it also allows you to manage expenses companywide we have about seven spenders in our small business and using Divvy allows us to assign budgets issue funds to particular employees and allow them to make purchases as needed. it also streamline to the bookkeeping process because all of the transactions are already categorized and require receipt upload it is absolutely fantastic.
Cons:
It’s hard to think of anything I don’t like about the software because I love it so much the only negative I can think of is that setting it up to integrate well with your books can’t take a bit of time however, their team walks you through the entire process from beginning to end, which makes the process a lot easier.
Alternatives Considered:
EXACTLY WHAT WE NEEDED!!!
Comments: Their customer services is by far the best we have ever experienced. We use the live chat all the time and help get issues resolved right away. Also, they are constantly innovating, making processes more efficient and effective and take customer feedback seriously. Lots of the requests or comments I've had with them have turned into solutions within weeks. Everyone in our office loves Divvy and haven't had a single thing to complain about.
Pros:
For years we had wanted to get corporate cards for staff but did not want to take the risk of not having credit and approval controls like we do now with Divvy. The ease of use, simplicity, and thoughtfulness that comes with Divvy is why we love it. Oh and it's free!
Cons:
I have not had a single issue with them.
Alternatives Considered:
Seriously the Best App our Business Found, for Anything
Pros:
If you're a small business with big monthly expenses, and petty cash headaches, Divvy is a no-brainer. Each of our field techs have a card we can control from the office, or divvy out funds as needed. As a small family business, this cut down on half our office work (and my mother no longer goes through receipts in the office; she can just retire) Divvy integrates with Quickbooks well, but here's the thing... we didn't even integrate it. Its simpler for us to keep it totally independent from other accounting software, because working in Divvy's web app is a joy. The UI is simple and great. All of our company payables and receipts management stays on Divvy, and our bank account shows one payment per week for Payables. That's it. The purchase info can't be messed up with bad OCR, because the info comes from the Bank account.
Cons:
Nothing. So far it's perfect for us. We haven't been able to mess anything up yet.
Alternatives Considered:
It's the best because it is simple
Comments: It has been very positive. They are timely in their responses and they are flexible and open to customer ideas for improvement.
Pros:
It is very easy to use and very ease to teach users how to use. It allows us to customize expense fields, budgets and reports so as an accounting team we get what we need, but it is simple enough for any user to use.
Cons:
The only complaint I have at this point is that we cannot set limits for receipts. I'd like to be able to say "all transactions over $20 require a receipt," but that is not available yet.
Alternatives Considered:
Best Receipt Tracking/Company Credit Card
Comments: I have had nothing but wonderful and positive experiences with everyone at Divvy.
Pros:
The app and platform are so intuitive and easy to use. I am amazed at how difficult our life was before Divvy and so grateful we made the switch.
Cons:
I haven't come up with anything yet. So far everything works great.
Alternatives Considered:
BSE is up to great things!
Comments: I think BSE is a great efficiency tool. Coupled with it's low price of FREE-99, it offers great control over expenses in a real time capacity.
Pros:
I love the transparency and opportunity to have a real time look into your company's spending and the ability to code and sync directly into QuickBooks.
Cons:
The least robust features are reimbursements and account mappings. It is frustrating to take many steps to unmap and map custom fields. Make it in the same place at least.
BILL Response
11 months ago
Thank you Krystal for your feedback on BILL Spend & Expense. We are glad to hear that you enjoy having the ability to see real time spending and that the software syncs directly with QuickBooks. We apologize for any frustrations caused when doing reimbursements and account mapping. We will pass on your suggestion to have these two things in the same place to cut down on the steps you take to our development team. We are always looking for ways to improve the software for our users. If you have any other questions or concerns, please reach us directly at 1(855)229-3111.
Alternatives Considered:
Value for Money and Easy to Use
Pros:
Easy to use, user friendly, save a ton of time and easy to mange the spends. Easily sync the transaction with accounting software, and speeds up reconciliation process. You can set limits, chose vendors. Can have access to receipts on the Go. Also rewards points is cherry on the top.
Cons:
Reimbursement process requires a lot of Improvement , especially for syncing the transaction with QBs
OK product, questionable tactics used for acquisition
Comments: They promised the world to get us to switch over to their service. We have problems and their standard response is that they are always improving service. Failed to deliver on a promise their sales rep made on the phone .
Pros:
We can match spending to budget lines and adjust them on the fly
Cons:
the software is very buggy. at least several times per week, the approval process for spending gets hung up using the mobile phones. We very frequently (more than once per week, have charges declined when paying our vendors. The ACH and Bill Pay process work very, badly.
Alternatives Considered:
Divvy - Allows us to Manage our Expenses with effectiveness
Pros:
1) Dashboard for all transactions - allows us to work on what needs completed and then publish to QBO. 2) Automatic notifications - allows us to request receipts and categorization from cardholders in seconds. 3) Virtual cards - allows us to automate transaction entry, manage overspend with our vendors, and minimize and mitigate fraud with our expenses. If a card gets compromised we turn off that one virtual card and then create a new one within seconds.
Cons:
There aren't many features built yet for Accounting Firms to manage their list of clients. There isn't good features like Ramp & Brex to text the categorization details, notes, and receipts on the transactions.
Divvy Cannot Be Beat for Small to Mid-sized Businesses
Comments: Divvy's support is amazing. They chat back extremely quickly and are so polite and professional. Their product is unmatched. I've tried tons of different business cards and none of them had the features that Divvy does.
Pros:
I really like how easy to use the web app and mobile app are and how quickly I can create a new budget with a set amount of funds, as well as a new card (either virtual or physical). The software and hardware cohesion is unmatched and I love how easy it is. The best part is that once I set it up, I don't have to mess with it very often. I just know that they'll keep all my budgets and funds the way I set it up.
Cons:
I wish there was a feature to automatically categorize (for my taxes) based on merchant. Right now, you can set up automatic categorization based on budgets, but sometimes I'll use one budget for multiple vendors. Other than that, I really have no complaints.
A Great Expense Management Software
Pros:
I like that it makes accounting easy and offers best features for expense management and reporting
Cons:
With BILL Spend & Expense, I have experienced no issues
BILL Response
7 months ago
Thank you, Antonella, for your five-star review of BILL Spend & Expense! We love that our service makes accounting easy and offers you the best features for expense management and reporting. Please continue to provide your feedback as we value our users suggestions when planning for the future of our software.
Alternatives Considered:
What we needed in a Corporate Credit Card
Comments: Overall we have had a great experience with Divvy. We were waisting so much time with fraud issues with other cards. Also has helped us with our employee card reconciliation. We can have required fields that our employees need to fill out like notes.
Pros:
Virtual Cards are easy to generate, Control of employee cards and funds is really nice, Reporting is good, support has been really good
Cons:
It is a little difficult for employees to catch on to how everything is supposed to work. It changes fairly quickly (good because it gets better, but con because you have to change your processes or relearn the software)
Alternatives Considered:
Divvy is very intriguing for us going forward
Comments: So far so good! I'm very intrigued to see if it replaces all our other tools quickly for clients.
Pros:
Price is FREE for use, the card allows you to have control over spend much more than normal credit cards, you can extend credit to users on demand with a good approval workflow on the app/computer.
Cons:
A bit overwhelming at first to setup but just need to get a handle on it. The users don't need to use that ability anyway. But the users do have control to request credit/use of card and that is great but also can be more tedious than just walking in and swiping.
Divvy is a great product
Comments: It has eliminated missing receipts and automatically posts expenses to our accounting system (Quickbooks Online). Virtual cards eliminate overcharges and fraud.
Pros:
We have had problems with volunteers and staff turning in credit card receipts. That is now a thing of the past - finally! It has totally eliminated that problem. When there is a missing receipt, now I know it within a couple days instead of a couple months. The users love it too because they don't have to worry about saving and turning in receipts as well. Just take a picture of it at the time of sale and they are done! The recent integration with Quickbooks was HUGE for us. Now most data entry of expenses is automatic as well. Very easy to use most of the time, and it's free!
Cons:
Getting the hang of allocating budgets can be tricky. And if you have a budget used by multiple people it presents additional challenges trying to allocate funds between multiple people. Auto payments take a few days to free up funds. And virtual subscription cards don't reset until first business day of the month, which can be a problem if charges are attempted on the 1st and it is a weekend.
Alternatives Considered:
Works great for our company!
Comments: Our company can easily see where and by whom the money is spent in real time and we can set the amount on how much each person spends.
Pros:
I was able to roll out company wide usage in a matter of weeks. The software is intuitive and employees reported back to me that they enjoyed using it.
Cons:
Integrating ACH payments was cumbersome and we had several vendors confused about how they were getting paid.
Responsible money at your fingertips
Comments: We have loved using Divvy, and I would recommend it to anyone needing to allocate money to multiple parties. If I had to do it all over again, I would would have wished I did it sooner.
Pros:
Using Divvy has allowed us to organize our brand's budgets in a way that will enable our team to have access to the money they need while at the same time giving transparency to the leaders in the organization so we can be stewards of the brand. The ease of use and ability to distribute funds immediately have been a breath of fresh air for the team.
Cons:
The only downside is that a few cards got lost in the mailing process when using the standard services. The expedited shipping has been a breeze with no issues.
Great program!
Comments: Mostly positive. Hard to work with on the credit side and my account manager which is the one that seems to be able to actually make some big decisions doesn’t seem to care about responding or helping out company.
Pros:
Easy to use and gives great control over employee spending.
Cons:
Sometimes the account manager isn’t very responsive, but their everyday customer reps are great. Don’t appreciate their Methods for extending credit To businesses and paying them through their portal is laughable. I’ve never had a company limit how much I can pay them each day.
Alternatives Considered:
Aboutgolf
Pros:
Overall, I enjoy the ease of use of the software. It's very easy to onboard new users, manage the cards, in addition to the access to virtual cards, and allocate budgets across the company.
Cons:
Some of the functionality in the way you navigate the options can be confusing. I do hope they expand their platform and integrate or build out software to do more cost management analysis. I'm currently dumping the data into power BI to run analysis on our spend month over month.
One of the best ways to manage the finances of a large group!
Comments: This service has helped us keep track of spending and manage finances in an easy and efficient manner!
Pros:
The website and app are well-designed and easy to navigate. The site is fast and I am able perform tasks without many slow-downs.
Cons:
Issues popped up occasionally with my users not being able to login due to a Date of Birth entry problem. Some physical cards were not delivered properly.
BILL Response
last year
Thank you for you feedback Isaiah. We are glad to hear that our software makes managing the finances of a large group more efficient for you. We apologize for any frustrations you experience with logins issues due to date of birth entry and cards not getting delivered. We are happy that the service helps tack spending and in the future if you need any assistance please reach out 1(855)229-3111
Budget Tracking and Purchasing
Pros:
I love using this app so I can purchase what I need and record everything. I also love that I can see how much money is left in each budget so I always know how much money there is left. If I forgot to upload a receipt, I immediately get a notification from Divvi to remember to upload the receipt. It is also very easy to request more money in a budget if needed!
Cons:
You must check while budget you have selected BEFORE going and purchasing something.
BILL Response
8 months ago
Thank you, Karly, for your five star review of our app! We are thrilled that you love this app for recording everything you purchase and are able to see how much is left. Also that the reminders to upload receipts are helpful and that it is easy to request more money when needed. We appreciate your feedback on having to select which budget you are on before making a purchase. We will pass this on to our product team. Please continue to provide any feedback that you might have.