Priority Matrix Reviews

"Excellent Platform to Execute a Strategy by Turning Ideas into actions!"

Comments: I use Priority Matrix as a way to support my clients with executing their strategy. The prioritization and actions allow individuals and teams to focus on the right actions to get the desired results.

Pros: Using Priority Matrix has allowed me and my clients to be more productive and get the right things done on time! I specifically like the customization and flexibility offered by PM. Since I work with a diverse group of people, many have adopted a similar approach and have specific categories of prioritization. Priority Matrix allows me to utilize my client's categories with ease, adding a customer-centric approach to my work.

Cons: I do not have any strong dislikes. As I begin to fully leverage the capabilities I expect to find opportunities for improvement. Based on my interactions with the PM team I'm confident they will listen and carefully determine improvements that will best suit users.

"Effective app with excellent support"

Comments: The ability to effectively manage my day and prioritize my tasks.

Pros: Very user friendly when you get used to it, highly effective for project and task management, makes you want to use the app, great integration features, and outstanding customer service.

Cons: Not that i really think it is a con, but if i had to pick at least one, i would say it may have too many features. Well, i consider myself a power user, but then again i feel like i only have about a 20% utilization of its capabilities.

"Handy, well-designed productivity tool with great customer support"

Pros: Priority Matrix has become practically indispensable to me in my project management. As an independent consultant, I find it a powerful and handy tool to keep track of my responsibilities to my clients, to record and track pending obligations, and to manage everything from due dates to vendors to invoicing. There is not a day that I don't use it, and hardly a day that I'm not very glad for it. In addition, I have found the customer support superb--fast, informed, concise and helpful. I've now begun using it with some of my own sub-contractors, and they're finding valuable utility in it too--even as PM makes it possible for us to coordinate our shared projects together elegantly and easily from a distance. Specifically, we can assign each other tasks in shared projects, track each other's progress, leave each other edits, comments, and linked documents, and more. Works like a snap. PM also recently improved the ability to send emails directly from the email window (I use Gmail) to PM projects, including with deadlines, which is yet another upgrade I've valued. Finally, the integration across platforms is seamless (I use it on my iPhone, my iPad and my Mac). In sum: For me it has been a highly useful product, easy to learn and apply, with a great support team.

Cons: If I could change one thing, it would be to be able to make matrices for projects sub-matrices of other projects. For example, I have multiple projects I'm managing simultaneously for individual clients, and the jobs' complexity requires me to set up their own matrices for each project. But it would be helpful if those projects could all be integrated together underneath the client. I'd also value a fast way for PM to tell me each week what deadlines for tasks are approaching.

"PM is wonderful!"

Comments: I am a PhD student, in a STEM field, who also happens to have some learning and other cognitive issues. A fantastic disability resource counselor introduced me to the priority matrix model but for it to really work for me I needed at the least an online, secure, cross-platform, searchable, calendar linked application. I thought I was going to have to build something myself, which I don't really have the skills or time to do. Thank goodness for PM. It has been magic and I recommend it to everyone! The only things which subtract from the experience: the UI could use some design help, the android app is a little unstable, and I would love to see some cheat sheets of steps and tips I could keep handy because, as a function of my particular disability, I have memory problems especially with multi-step interface tasks.

Pros: Most are hard to figure out. There are a lot of things I love about PM. Perhaps what makes it especially functional for me is that it works on many platforms. I need to move between android and mac systems everyday so now I really only consider software which can accommodate that. I love the browser extensions, the customization options, and Google calendar integration.

Cons: The UI is a bit challenging. For such a full featured piece of software, I completely understand how hard it can be to make the interface completely obvious but the icons used are, at least for me, not very intuitive. The sidebar menu for customizing tasks is also problematic.

"Priority Matrix Review...A Laboratory Perspective"

Comments: The program has been an easy way to track multiple job/task progress throughout the day/week/month. At a quick glance it is helpful to have all users on the same page at the same time*(assuming accurate sync(s) between users). We have experienced sync issues which include: users not seeing what another user is seeing, job/task(s) disappearing, changes made and older versions of job/task reverting. With as many job/task as we create and complete each day, it is very tough to notice these sync issues. From a lab manager/coordinator stand point, I watch nearly all jobs/tasks and I cannot memorize or recall ALL the changes, etc to a single job out of the dozens being processed. That aside, we would love to have more useful analytics available; currently our President does not see the usefulness of current analytics available with the Business or upgraded service ($$$/effectiveness ratio). No export into spreadsheet form offers no relief from having to use this software itself for those purposes. I understand not having that option may steer potential clients of your software toward NOT getting the upgraded service(s), but I believe it would actually increase the number of potential clients wanting to use it for purposes similar to ours. Less programming on your team's part, while still giving your clients the option to use your software catered to their own needs in a spreadsheet form. Additional features/options in "query"/search/filter methods would be very helpful as well. Short of processing in a spreadsheet form, this would allow someone to "manually" pull user data from our company. There is no "undo" feature in your software, as well as, other common commands/features offered in many of the other software/programs users are familiar with. Having an "Archive Shell" would be amazing, as we have many jobs/tasks completed and needing to be thinned out of the "View - All Items" filter. The "archive shell" could act as an easy way for users to save jobs/tasks completed in a non-editing mode of the program, to be viewed if needed. Currently, we have one quadrant serving as our "Archive" for each given project. We are pleased with our customer support and appreciate the help this software offers to our organization/communication/operations. I don't know how much we pay for these services, so I can't speak of the "Value for Money" rating. I do really feel that this software is close to being a 4+star in each category with the right advancements.

Pros: Quick access to jobs/tasks, especially with the "Ctrl+F"/search function.

Cons: Can't export/pull data for manipulation in a spreadsheet.

"This tool helps me keep all my tasks organized and I have recommended it to many people."

Pros: The ability to move tasks around as priorities change, add due dates, reminders and notes. I used to be writing and re-writing to do lists constantly, and sometimes things would get lost. I use my 4 quadrants like this: Work due ASAP, Work due soon, Long term work, and back burner.

Cons: The visual design needs to be updated. I like the visual appeal of Google Keep, but they do not have the functionality PM does. Maybe some options for different fonts, and some other options other than the 4 quadrant? Also, I would like to be able to sometime just show one of the quadrants, and make it a smaller size to go on my desktop without taking up too much space. An integration with ical would also be good, so everything you give a deadline can also be on your calendar if you choose. I like that it syncs to my appon the desktop and phone, but do not like how there is that sign in screen, I want it all to be automatic and seamless like Google Keep is. I have had instances where one updates and the other does not and then I get doubles or things get confusing. Also, the base price is expensive. I think it is worth it personally, but when I recommend it, I can't see too many people using it. I think it would be especially good for students and have recommended to parents of middle school students who are having a hard time keeping organized. What if you had a "lite" version for students that was a lower cost? It would only have four quadrants and just one project or something.

"Good Task Organiser - Different From Others"

Comments: I've tried lots of different task managers over the years but the only one I still use every day is Priority Matrix. It is different to others in that each project is divided into four areas, you can put pretty much whatever you like in any of these areas. I run an ecommerce business and find that this layout works really well for managing our day to day tasks. The software looks a bit dated in some respects but it works really well and is pretty easy to customise to our exact needs. There seem to be a lot of features which we don't really use as the basic functionality works well for my needs. Syncing between a PC, iPad and iPhone also works well 95% of the time, occasionally there is the odd sync issue but this is not a major problem really. The iOS apps work well, they sometimes log you out but logging back in is fairly painless, it would be nice if they never logged you out though. Actually using the iOS apps to manage your tasks is really easy, as is creating and editing new and existing projects. Pricewise it's not cheap, but not really that expensive either, there are some great task managers that are free, however, I have no issue paying as it fits my needs to perfectly.

Pros: 4 box / areas layout, good iOS apps.

Cons: Looks a bit dated, iOS apps occasionally log you out.

"Helps dig out from 'overwhelm'."

Comments: I'm mostly a pen/paper person. As such, I have dozens and dozens of yellow legal pads with important notes on the first 3 pages. And I have 8 rather large stacks of these all over my desk, grouped by functional area: Marketing, Operations, Sales, Engineering, etc. So last week I started working with Priority Matrix and began the process of digitizing my notes. Just the reduction in size of paper piles has helped me feel less overwhelmed. The software is easy to use, intuitive and it's fast to re-organize and re-structure the tasks in different quadrants and lists. I am currently only using it as a single seat, but I can tie in keep people on the team with their own seat in the future and use the software to help manage the delegated tasks and the necessary follow up. I have it installed on three computers and my phone. It all syncs seamlessly so I can work on things wherever I am. So far, very pleased.

Pros: The hot keys to enter items in the particular quadrant are easy to reach and fast.

Cons: It's yet another piece of software with a monthly per user charge. I understand why this is necessary, but until a person is really using the software effectively, the costs are hard to justify/recoup.

"Best task management tool out there"

Comments: Great product. The concept is great! It allows me to establish my priorities in the most effective way using any task management techniques pioneered by customer support. The tool is flexible to allow you to customize it, yet simple enough so you don't spend time inputting data so you can spend your time on the most important thing: execution. There is room for improvement to make the experience more consistent across the platforms, but it is in my opinion the best task management tool outthere.

Pros: The product is easy to use and it integrates well with other productivity tools (calendar, email). It's syncing capabilities are awesome, allowing me to work on my iPhone when on the move, my iPad when I'm chilling at home, on my MacBook at my home office, and Windows 7 station at work.

Cons: There is a need to make the tool consistent across all the platforms

"PM in biotech product development"

Comments: I use PM in my personal and professional life. It's a great tool to minimize meetings, track tasks in real time, and communicate with a team in one space. It's biggest value is to be able to have one location to communicate (in real time and from anywhere) with a team, track progress of tasks, and even share documents. I like being able to import emails right from Outlook and to upload documents to projects.
One of the biggest values of PM is time-saving! A lot of time doesn't have to spent arranging meetings to make sure everyone is on the same page-that can all be accomplished from one tool!
Another key feature is all the options for reporting out on the projects. The calendars and gant charts make reporting the progress of projects much easier and much more complete than trying to compile info from many team members.

Pros: All the functional capability in one location.

Cons: Some people that I've trained on how to use find the functions difficult to navigate.

"The definitive task manager tool"

Comments: I tried so much apps to organize my tasks, to-do lists, and after try several softwares, PM is the best.
Syncs between PC-Iphone-Ipad
For visual persons like me is great to divide activities in 4 categories. For me is like:
1. To do today - or 2 days max Where I focus in my daily.
2. Tasks I delegate to my assistant
3. Things to do consider for this week
4. Long term & not extreme important stuff, and is cool to don´t forget it This app is the base to organize my time, activities, work, personal tasks.
And makes me be more effective, and focus in what is really important in a very intuitive way. In the iOS app sometimes don´t synk very quickly or log out ..... but not all times.
Would be cool to polish that part.

Pros: Unique perspective, organize task in 4 different categories

Cons: In mobile app sometimes you need to log again

"The most powerful Eisenhower matrix app"

Comments: After trying out many productivity and task apps and management systems out there, I have finally found the perfect solution. Priority Matrix allows one to divide project tasks by priority, which in my eyes is key to efficiency and efficacy. Gone are the days of being busy all day long without really moving the needle forward. Priority Matrix constantly reminds one (in a good way) to work on the most important and urgent tasks first. I love that I can look at my unfinished tasks in many different views: by quadrant, by due date (overdue/due today/due this week etc.), and also in my Mac and iOS calendars.

Pros: - the many different ways one is able to look at their pending tasks: by due date (overdue/due today/due this week), on iOS or Mac calendar, etc.

Cons: - visual design not overly appealing
- Gantt chart view should be accessible without having to upgrade to Business class.

"Helps me keep track of a variety of actions. I use it to communicate with a remote location."

Comments: Helps me stay on top of the routine actions and ones that are delayed and may be forgotten unless set up on this software.

Pros: It is easy to use. I like that it keeps a record of the action after completion without having it in the active view. I also like that I can set up repeating tasks.

Cons: I don't like that it is solely downloadable. My company is locking down security so tightly that it is almost impossible to get it past the firewall to install.

"Love this program"

Comments: This product has helped us delineate what everyone's duties are in the office, and then the steps needed to get all of those jobs done. It's especially great when training a new person, or just filling in for someone when they are gone.

Pros: It's very powerful, helps to organize the office and all of the different duties that everyone does. The support from the company is great, they check in often to see if you need help

Cons: It's a little confusing at first, takes some time to get to know it. You really need to get all of the people on the team to believe in it for it to work well for you.

"Priority Matrix | Applfuence"

Comments: Very good system in its simplicity yet being able to track and manage all aspects of your business. I use it to coordinate tasks, project activities, and coordinate with peers. As part of my executive staff meeting, we use Priority Matrix for item discussion, setting the agenda for the subsequent meeting, and most of all project status. Customer support is fantastic! I would recommend Priority Matrix without reservations.

Pros: Ease of use and its simplicity

"Excellent tool"

Comments: I use this tool regularly to order myself and ensure that I know what I'm doing. It's a fantastic tool for ensuring that I don't miss what's important, and also means I don't get overwhelmed. I love that it syncs between my devices too.

Pros: It's ability to be used across multiple devices and that it uses a simple process yet effective process

Cons: That sometimes it glitches and doesn't update and sync properly

"Great experience. It really helps to organize and been noticed of everybody´s work."

Pros: Easy to use, and pretty graphic. It lets you customize to diffiriantice your projects. It keeps everybody connected, receiving alerts when someone updates a task.
Also great support service, and webbinars are helpful too.

Cons: It doesn´t check if you put too many task for one day, and the sum of the hours is greater than the time you have in a working day. It´d be nice to have the possibility to assign people, time and money to the tasts; so you can check (in a simple way) the impact of the project.

"I use PM every day to keep on top of my tasks. It is great for team coordination."

Comments: Daily. Use

Pros: Ease of keeping track of all my tasks
I love checking off the tasks when they are completed and seeing them disappear!

Cons: Team task tracking could be improved. It would be great to get email notifications on completed tasks and taslks past deadline dates

"this app has really helped me plan my workload & schedule priorities on a daily basis"

Pros: I like having the abilty to customise each project; headers/colours/icons. the date reminders are super handy and the conversation area allows me to make notes and have them time stamped

Cons: tricker to use with lots of people communicating; I like this more without sharing projects. sharing projects would be better with more options for tailored notifications or levels of sharing

"Helps me get the job done"

Comments: Easier working day

Pros: Priority Matrix provides easy task management between different teams within the company. Allowing a clear communication link across the whole business day to day.

Cons: It tends to have a mind of it's own sometimes. I click a task and another gets deleted or moved. I also find it the notes tab lags so I think there are no notes however later they appear.

"App is good. User interface on Windows is not quite up to par with the Apple apps"

Pros: The apple app is fantastic. Creating new items could be improved by allowing you to select the quadrant prior to creating a new item

Cons: Windows/PC interface is terrible. It also syncs very slowly with my Apple devices. It would be nice if the systems worked together a little more seamlessly. Also, a reminder tab would be nice on new items.

"Helpful program for managing teams and personal tasks. Customer service excellent."

Pros: Ability to reprioritize and share tasks with the team and assign responsibilities is excellent. Helps with removing preoject constraints.

Cons: Mobile app could have a better user interface. It is difficult to add and edit on the fly with your phone and hard to view on a small screen with the matrix layout.

"Keep my stress low"

Pros: Easy of use
Key Priority concepts incorporated
Have pc version linked to iPad and cellular
Can Print
Can get points from my email

"This software allows our team to keep track of project tasks in one place"

Comments: A great tool for setting expectations for team members as well as clients. My team has become more efficient in accomplishing project tasks on time.

Pros: As the administrator I can see all tasks of the individuals on the teams allowing me insights on completion of tasks or when tasks are not being completed in timely manner. It creates accountability within the team.

Cons: Calendar sync with G suite is only one way and must be time specific, recurring events will show in g-suite.

"It is an amazing tool that increases productivity and efficiency, and improves communication."

Pros: Priority Matrix allows me to keep track of all my tasks and when they are due. By assigning tasks to different quadrants, I can categorize and prioritize what needs to done. I can share files and send notes to my coworkers so that we stay in communication about various projects.

Cons: I would like to have a little more freedom and flexibility in how I can sort tasks in each quadrant and how I can organize tasks in the Master View.