18 years helping Irish businesses
choose better software
About TutorCruncher
Tutoring business management software that offers timesheets, scheduling, payroll, invoicing, and tutor-student matching capabilities.
Intuitive, easy to manage tutoring company, user friendly, love the blog.
Editing repeating lessons can be confusing and unintuitive.
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Filter reviews (245)

95% Stoked on Tutor Cruncher
Comments: Overall it is great. Customer support is top-notch. I feel like they are also a company that is developing adapting and growing with client needs.
Pros:
It has lots of features and supports that are custom-made for tutoring companies.
Cons:
My one complaint is for USA-based companies there is no way for clients to pay via ACH Bank Transfers.
TutorCruncher Response
3 weeks ago
Hi David, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
TutorCruncher Review
Comments: Overall has been very helpful, allowed us to streamline our process. However, we had to write our own integrations to customize the site for our needs
Pros:
I really like the customizability, and the amount of features offered. Pipeline is great, calendar is great, statistics/analytics that we can see is amazing
Cons:
Sometimes it feels a bit rigid, and would like a bit more customizability. Also if more things were in the API this would be useful, I know you cannot add labels through the API so if the API was fully open this would be helpful in allowing companies have more customizability
Alternatives Considered: Setmore and Bookly
Reasons for Switching to TutorCruncher: TutorCruncher was the best priced, also it offered a really in depth and really specialized software for tutoring
TutorCruncher Response
3 months ago
Hi Aksel, thank you so much for the wonderful review! We’re thrilled to hear that you’re enjoying TutorCruncher. Your feedback means the world to us, and we’ll definitely take your comments about our API into account as we continue to improve. If you ever have any additional thoughts or questions, don’t hesitate to get in touch - we’re always here to help! 😃
Moderately content
Comments: Average. It's difficult to determine if we've outgrown Tutor cruncher because our business has grown or if Tudor cruncher just doesn't have the capabilities that we need or want in a system
Pros:
Tudor cruncher has significantly simplified our invoicing process and saved us time at the end of the month on that aspect of our business. It has also worked well for sharing tutoring needs with our teachers and tutors
Cons:
The limitations around putting multiple parents on one account has caused a lot of headache. Additionally, the lack of clarity and consistency on the billing side has caused frustration and concerns. We've also been frustrated with the system reverting back to stripe when we have set clients up on the direct debit go cardless option and that has caused a client to be charged when they should not have been charged. Further, the ability to make adjustments to a bill once a payment order has been sent has caused us to have to pay fees multiple times because we've just had to delete the invoice and resend it and then it's confusing on the client's end because it looks like they've been billed twice. Additionally, we have locations and tutors in three cities and while many of the jobs are virtual, so open to any team member. It would be a lot nicer if we could cipher out clients and tutors by location in a different format
Alternatives Considered: Teachworks and Acuity Scheduling
Reasons for Choosing TutorCruncher: We needed the ability to identify clients and tutors in different areas
Switched From: Teachworks
Reasons for Switching to TutorCruncher: Tutor crutcher at the time seemed to have more capabilities
Tutor Cruncher Review
Comments: I wish we could use it more but a lot of pre and post training operations are not doable in TC. Better that what we had before and easy to use within it's parameters.
Pros:
everything is linked so many different ways to navigate through options
Cons:
In general, TC can be difficult to use for training of larger numbers (up to 12 usually) and recent export option changes do not work for us. There is a lot of doubling up of work.
TutorCruncher Response
4 weeks ago
Hi Barbara, thank you so much for the feedback! We will take this into account and look forward to making your experience more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
Makes life so much easier
Comments: Positive and straightforward. Always on hand to answer questions.
Pros:
Ease of use and customer service is excellent.
Cons:
The fees are a little high when you take into account the tax charged by TC on every transaction as well.
Alternatives Considered: TutorBird
Reasons for Switching to TutorCruncher: Because tutorcruncher processes split payments
TutorCruncher Response
last month
Hi Nicola, thank you so much for the lovely review! Truly made our day. We look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
Good stuff. Could help us a bit more
Comments: It's been good. I'm still learning the system, but rely on my co-worker to help tutor me on things that I didn't realize I could do.
Pros:
The ease of getting jobs out to potential tutors, the way we can set up new clients. our record of seeing clients and invoicing them.
Cons:
When a tutor applies for a job, but has questions, I cannot reply back to them. I would like a way to respond to their questions directly from tutor cruncer
TutorCruncher Response
last month
Hi Donna, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
A Trustworthy Market Leader
Comments: Good, certainly a market leader in the tutoring space!
Pros:
Ability to use TutorCruncher as the main central point-of-truth for your tutoring database. Split payments are nice too, expecially to stay compliant!
Cons:
Thier tech-team seem to be stretched at times, bug fixes can take some time, which can be stressfull when you're waiting on a fix to resolve issues with your own business' clients. Would be nice to see some automation/workflow tools.
TutorCruncher Response
4 weeks ago
Hi Robin, thank you so much for the lovely review! Truly made our day. If you ever have any further thoughts or questions, feel free to reach out! 😃
Excellent tutoring platform
Comments: We're happy with Tutorcruncher and it's features.
Pros:
It's easy to use, well integrated with other products and brings the tutors, clients and students together in one space.
Cons:
I don't like that we are unable to mark students as dormant the way we can with clients. I know that we can create a label to mark them as dormant but this is not the same.
TutorCruncher Response
4 weeks ago
Hi Pantea, thank you so much for the lovely review, we look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
Efficient and user friendly
Comments: Positive! As an administrator, it helps me keep track of day to day tasks, as well as the status of various tutoring assignments.
Pros:
I find TutorCruncher to be very organized and user friendly.
Cons:
Occasionally it has been challenging to get the answers needed through chat.
TutorCruncher Response
last month
Hi Shauna, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
Tutor cruncher review
Comments: Great! it has served out business well. we have used it to grow our tutor business.
Pros:
client management, billing, tutor management
Cons:
Emailing through tutor cruncher can be clunky. would be great it if it had an app.
TutorCruncher Response
last month
Hi Jon, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
Review from TW
Pros:
Sophisticated and advanced functions and a good layout
Cons:
Confusing to learn to use to begin with, takes a while
TutorCruncher Response
5 months ago
Hi Anna, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
Tutorcrunchor Review for Lone Tutors
Comments: Very helpful thus far for providing the means to host my lessons with little effort in terms of admin. I can imagine it would be great for bigger tutoring businesses, regardless if online or in person, but it is bloated for those simply running a smaller part time tutoring business. Overall, I cannot find something out there that provides this much automation and tools I need while still keeping the price respectable, even if I am a lone tutor.
Pros:
The synchronisation of the lessons, students and clients to invoicing and scheduling.
Cons:
The flexibility to handle smaller businesses. There is a lot of extra settings I had to turn off and do not use that would only benefit me if I were a bigger team or business.
TutorCruncher Response
5 months ago
Hi Brian, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
Great software for tutor and lesson management
Pros:
Easy to use and effective software for managing a tuition business. Includes everything from initial contact to requesting and taking payments and paying tutors.
Cons:
Expensive, particularly when card processing fees are added.
TutorCruncher Response
7 months ago
Hi Hannah, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
Use of Tutor Cruncher for Online Business
Pros:
Tutor Cruncher has helped us to clearly store and track all of our lesson delivery in one place that is clear for all of our tutors to review and then also write lesson reports for.
Cons:
It would be great to have better payment integrations for international currencies and also for there to be a better log of lesson durations on the attendance report button for clients to view
TutorCruncher Response
7 months ago
Hi James, your feedback means a lot to us, we have made a note of it. We're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
Recent bugs
Comments: We recently experienced some bugs in creating a new tutor profile. We hired a few tutors in March and created the accounts of Tutorcrunch for them. However, all of the new accounts registered in March have disappeared suddenly without any record/history left behind. We know there is a function in TC to check the history of any action. But those affected accounts have disappeared and no record. They just liked not being created. Those tutors have to re-do the setup to their account. This is quite inconvenient for them.
Pros:
The tutors' availbility is amazing for communicating with tutors in different time zones.
Cons:
1. The calendar only shows one time zone, we need to switch every time in the setting. 2. If the calendar can be default set as showing 00:00-23:59, it would be best, because we need to manually press something to show more time on the calendar.
TutorCruncher Response
9 months ago
Hi Darren, thanks for taking the time to leave us such a detailed review! We're glad to hear that you've found the platform useful. We'll definitely work on making our calendars as well as the system as a whole more streamlined.
Tutorcruncher Review
Pros:
It is easy to use for both tutors and admins. You are able to customise forms which makes it easy to personalise to individual businesses.
Cons:
You don't get notified when people pay with Amex cards and there is an extra charge for these.
TutorCruncher Response
3 months ago
Hi Lauren, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. You can disable 'American Express cards' in System > Settings > Payment Integrations > Card payments with Stripe (New) > Settings which should resolve this issue. If you ever have any further thoughts or questions, feel free to reach out! 😃
Backbone of my company
Comments: TutorCruncher is the backbone of my company and I couldn’t function without the software. All of my invoicing, student jobs, and client details and stored and managed securely in TutorCruncher. Would highly recommend.
Pros:
Being able to professionally handle invoicing for clients
Cons:
There isn’t a feature available that tracks if tutors are submitting their lesson reports late
TutorCruncher Response
3 months ago
Hi Verity, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
A brilliant system for helping with our administration.
Pros:
It is very user-friendly and easy for administrators, tutors, students and clients to use.
Cons:
Some of the functions can be a little clunky and slow. Also, at times it can be confusing how there are a few different ways to do the same task.
TutorCruncher Response
7 months ago
Hi Stuart, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
Review of TutorCruncher
Pros:
Easy to use the tools, high uptime and able to manage most of my workflow.
Cons:
Occasionally clunky, missing some functionality in the detail of certain workflows, and quite expensive.
TutorCruncher Response
9 months ago
Hi Jack, thank you so much for the review! We're thrilled to hear that you're happy with the system.
A great product that’s been a huge help!
Comments: I love the product. It is very extensive, but with that comes a large learning curve. I wish there was more training and support in learning the product.
Pros:
I love the auto invoicing and the lesson reports option. It’s an amazing product.
Cons:
Customer service and lack of training. The time difference between the US and the UK makes it difficult to get an immediate answer.
TutorCruncher Response
5 months ago
Hi Grant, Thank you so much for your kind words! We truly appreciate your feedback and are thrilled that you're enjoying TutorCruncher. Great news - we’ve opened an office in Chicago, so you’ll have priority support whenever you need it. Don’t hesitate to reach out! 😃
Life Changing Software
Comments: Happy with TC - it has revolutionised the way we operate
Pros:
TutorCruncher has helped us organise in ways we weren’t achieving
Cons:
Transactional costs per lesson - obviously this is Stripe but still quite a significant chunk of the margins
TutorCruncher Response
9 months ago
Hi Matt, thanks for taking the time to leave us a review! Glad that the platform has made your life easier, we love to hear it!
TUTORCRUNCHER MEETS ALL OUR NEEDS
Comments: From reaching out as a potential client, through the purchase, customization and training, everyone at TutorCruncher was hugely helpful in getting us up and running.
Pros:
We are not using the full functionality, but what we do use works well for our needs.
Cons:
We cannot do the payments through TutorCruncher. This is not your fault, as our organization insists we use Shopify for invoicing. It just causes a lot of extra work for us. :-(
TutorCruncher Response
5 months ago
Hi Nicki, Thank you so much for your lovely review! Your feedback truly means the world to us, and we're thrilled that you're enjoying TutorCruncher. We hope you'll have the chance to try out our invoicing system in the future – it's incredibly robust and designed to save you a lot of time! Thanks again for your kind words!
100% recommend
Comments: 10/10 - overall experience as a business owner is second to none.
Pros:
Very easy and simple to use. Staff very friendly and responsive.
Cons:
No negatives, simple to use and very useful for my business.
TutorCruncher Response
6 months ago
Hi Cristian, thank you so much for the lovely review, truly made our day! We're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃
Tutorial organising out of the box
Pros:
Intuitive - integrates with lesson space. Keeps a record of everything for the team to see.
Cons:
Sometimes hard to know what has been sent. Some clunkiness in how pages work.
TutorCruncher Response
9 months ago
Hi Andrew, thanks for taking the time to leave us a review! Happy to hear that the platform has made your life easier.
Very beneficial for our business
Comments: Currently, it's going well and we have no issues at present.
Pros:
The ability to split payments. Ease for tutors and admins.
Cons:
I worry about whether everything is running smoothly behind the scenes - based on past experience.
TutorCruncher Response
9 months ago
Hi Dani, thank you so much for your valued feedback. We're thrilled to hear that you're happy with the system.