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Pros:

Furthermore, the ability to track approvals of site inspections, reports and drawings is crucial to keep up to date with project progress.

Cons:

One other thing I noticed is, user has to write the name of the document using exact letters as per the documents’ name, otherwise, it shows “no results found.

Oracle Aconex ratings

Average score

Ease of Use
4.2
Customer Service
4.3
Features
4.2
Value for Money
4.1

Likelihood to recommend

8.4/10

Oracle Aconex has an overall rating of 4.4 out 5 stars based on 212 user reviews on Capterra.

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Manura
Manura
Civil Engineer in Sri Lanka
Verified LinkedIn User
Real Estate, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Oracle Aconex for Large Scale Construction

5.0 5 years ago

Comments: With aconex, its really easy to handle this large scale project. Without aconext it wouldve taken ages to submit approve and construct everything

Pros:

The project I'm working in is Cinnomon Life. Which us a 1.2Billion USD Multi Purpose Real Estate Project in Sri Lanka. In this project there are hundreds of Sub-Contractor companies working under the main contractor. Without Aconext I dont know how we couldve handled all the drawings and Documents. Its easy to use. Super easy to store and find documents. You can keep track of everything.

Cons:

Since its web based. Speed depends in the quality of the internet connection. Takes a bit of time to download larger files

Malith
Malith
Mechanical Engineer in Sri Lanka
Verified LinkedIn User
Real Estate, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Oracle Aconex for Industrial Projects and Professional

4.0 5 years ago

Comments: Since my organization is using this software, I have been also a user of this more than two years. As an Engineer, everyday I get Aconex notifications to my outlook which is very helpful for me to get an idea of them before opening the Aconex. Since there are thousands of documents and emails, it is difficult for me to memorize everything. Therefore open and read in Aconex is easier than memorizing them. I normally use Aconex to send documents to other organizations since it is a secure medium. I highly recommend Aconex to any organization and professional.

Pros:

Oracle Aconex is a sophisticated Software platform to communicate and store documents securely for any scale of a project. Large number of users can be added and use it at the same time is one of the major advantages. Inbuilt Aconex email function which can also be linked in to outlook is an added advantage. One other thing I like most is that the user can preview and verify a document before downloading it. Documents in Aconex can be exported into an Excel sheet saves the time. Workflow function in Aconex allows to check the hierarchy of reviewing the documents. It also allows the user to sort the documents according to date, organization and etc. Those are some of the appreciative features I experienced in this software.

Cons:

Expensive License is the major drawback I see in this software. One other thing I noticed is, user has to write the name of the document using exact letters as per the documents’ name, otherwise, it shows “no results found”. Like google it doesn’t suggest the words while typing.

Nicole
Document Control Manager in US
Management Consulting, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Aconex is sold as a complete Project Management tool, it is far from that.

2.0 6 years ago

Pros:

This is a Web Based application that can be accessed via any internet connect as well as mobile access. Reports can be set up for individual use or organization use for all users. They are trying to update features in workflows to be closer to Bluebeam. My direct Support contact is very responsive and always willing to help.

Cons:

There are several cons, you do not have the ability to do bulk changes to date field and clear the date completely. Workflows does not allow multiple comments per sheets, it bulks them all together as one comment. The comments need to be tracked/closed individually and when its all bulked together that is not possible. There are certain fields that are listed Print Size why can't this be turned off? Mail does not currently have workflows. Mail is hard to run reports, you need to do it from Inbox and sent to get all necessary information. Workflow Comments is only available to vie in workflow, this should be visible in the document registry. Markup tool is not user friendly.

Gina
Gina
Document Control Manager in US
Verified LinkedIn User
Used the Software for: 1+ year
Reviewer Source

Aconex was easy to learn and easy to configure.

5.0 7 years ago

Comments: Ease of tracking documents in workflow and ease of transmitting documents to and from outside contractors.

Pros:

I like the ability to configure the metadata. I also like the search and retrieve tools. Having the workflow/review document feature built in is also a time saver.

Cons:

The review documents tool set needs to include a tool to export comments and save as a file. Currently, this procedure must be done outside of Aconex. Also, the workflow process should allow the administrator to add additional people to the workflow after it starts. This should not be a separate workflow within an active workflow that is tied to an active workflow participant (although when a user needs that feature it is useful but not typical). The software also needs a better approach to storing the native file and corresponding pdf file together. Using history is not an effective method (and confusing to typical users) and giving either the native file or pdf file the same document number with a suffix (or some other means of numbering) can also be confusing. Both files should have the exact same document number.

Karl A.
Karl A.
Senior Staff Project Engineer in US
Verified LinkedIn User
Used the Software for: 1+ year
Reviewer Source

Aconex is the best tool I have found for managing documents and mail on medium to large projects.

5.0 6 years ago

Pros:

I greatly appreciate Aconex's flexibility to adapt to policies and procedures you may already have. It does not force you into one way of doing things but at the same time doesn't require significant up-front configuration to get started. I also like that Aconex is always improving and adding significant and useful new features often.

Cons:

The only real con I have is one that can be managed but would be nice to have tighter controls on. Aconex does not offer the ability to restrict the permisison to change the document status (approved, approved as noted, rejected, dfrat, etc.) when superceding with a new version. By default it uses the previous version status for the new version status and if you forget to select a new status you could end up with the draft of the next revision of the document showing as approved in the document register. If you use workflows to approve your documents you can always go back and verify if a document was actually approved by the proper people but to do that requires a few extra mouse clicks.

Alan Ernesto
Alan Ernesto
Especialista en Control de Documentaci'#243;n in Peru
Verified LinkedIn User
, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Very Good, but could be better

4.0 7 years ago

Comments: Fast and very intuitive user experience (if the fields are designed properly by the docuement control team in your enterprise)

Pros:

Fast access. Very easy way to look for the documents. Easy to upload new documents. Secure and safe information. 24 hours a day working.

Cons:

Improve the module of reviewing documents, it must be without Java, because Java is too slow and have many troubles, maybe you can do the same as you did in the multi upload module. The team that supports our projects must be people who really worked on real projects all over the world, maybe you need to include some Document Controllers that used Aconex for a long time, and includes they in your company. Most of the people in the support team actually didn't know how a real project work using Aconex.

Susan
Susan
Sr. Document Control Coordinator in US
Verified LinkedIn User
Used the Software for: 2+ years
Reviewer Source

Easy to use and great functionality.

5.0 6 years ago

Comments: Aconex helps us work on a global scale with many clients

Pros:

Provides a global platform that allows many user to work together. Easy to add new files to the system. All mail is kept in the Mail module and it can't be erased, so you can't lose any correspondence. Easy to create workflow templates. Easy to run reports on workflows and RFI's. No size limit on the files. It functions like it was advertised and more.

Cons:

Have to use the mail form titles that Aconex has pre-loaded into the system. Sometimes can get confused when working in the backend of the system where you might need to make a change.

Hans
Hans
Principal Program Controls Manager in US
Verified LinkedIn User
Civil Engineering
Used the Software for: 2+ years
Reviewer Source

Successfully configured and implemented Aconex on several large programs.

4.0 7 years ago

Pros:

It is the solid single-point-of-truth for large, complex programs. It integrates information flow (correspondence), documents, packaged deliverables, cost, field inspections and BIM together very well. It span from bid/tender phase all the way through design, construction, test/commissioning and close-out. If implemented properly with industry best practice processes, it can significantly reduce risk on large, complex programs, especially those with multiple contract and technical interfaces.

Cons:

Some of the administration features are somewhat cumbersome on implementations with a large number of users, especially at the organizational administration level. As with any software implementation, training and institutionalization is one of the hardest and most important aspects to be successful. There are a few features (like RFI closeout) that make it a little more difficult to institutionalize such that report data remains in tact.

Kam
Kam
Project Manager in Canada
Verified LinkedIn User
Transportation/Trucking/Railroad, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Provided easy access to design documentation for review and keeping track of record.

5.0 7 years ago

Comments: Benefits are many as described earlier. Be able to have a process flow of all projects saving time, reducing cost, be able to identify issues and commenting of design documentation.

Pros:

Be able to retrieve documentation easily and support from Aconex is great. It also offered process flow in project delivery which is clear to project teams. The email like within the software is easy to understand for all users and if that person knows how to send an email he or she knows Aconex.

Cons:

Cannot think of any. However, the cost of the software might be a little pricey. One improvement that I would like to see with the software is a better tagging routine that is able to tagged files and become searchable. Currently searches are still very rudimentary. The BIM viewver tab should also could be improved adding more features to it or better still have a full feature BIM viewer and could reconize RVT as well as Bently 3D files without having to convert to IFCs.

Cassie
AP Pay in US
Hospital & Health Care, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Wish We Had Oracle Now

5.0 6 months ago

Pros:

We used Oracle in my last position. I have recommended to my new employer and hoping to purchase here too.

Cons:

There were some areas that weren't so user friendly, but once you got instructed how to perform the task it was seamless.

Antonette
Document Control Coordinator in Canada
Used the Software for: 2+ years
Reviewer Source

Aconex is a great platform and repository of project documentations.

4.0 6 years ago

Pros:

- Easy to search/find documents especially drawings with the most current versions - The fact that you can see messages from/to other team members is useful when you have large teams especially if a team member leaves the project - Documents and mails cannot be deleted for accuracy of project records - Unlimited project users can be added to use the system once the Organization has registered

Cons:

- Expensive - Not widely used by Subtrades/Owners so there is more training required. Other systems such as Procore are more widely used and don't require as much training - The fact that messages/notifications can't be grouped as conversations in Outlook makes reading all of the messages very tedious and time consuming - Tracking & closing of RFI's is difficult due to how the status is recorded ie, if the Engineer responds asking for some additional information on an RFI so that they can respond, the system automatically indicated that the RFI has been responded to; it is not possible to generate report in order to know Organizations the RFIs been distributed to using other mail types - Tracking and generating report for received and issued drawings and packages is difficult, it is crucial to be able to have accurate transmittal information that can easily be generated on a daily basis for document management / project records without having the need to maintain a manual log especially for Contractors managing upstream and downstream flow of information (documents from which Organization and to which Organizations the documents have been issued to with complete document and transmittal details)

Ana Luisa
Control Document in Chile
Construction, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Aconex fully complies with internal needs and also allows the organization to be up-to-date with ISO

5.0 6 years ago

Comments: The best practices in the documentary field for my daily job.

Pros:

Document management is a key aspect for the efficiency and productivity of organizations and ACONEX has been fundamental for the magnitude of the project in which I currently work. Aconex fully complies with internal needs and also allows the organization to be up-to-date with ISO 30300 and the best practices in the documentary field. Documentary management how "the strategies, tools and methods used to capture, organize, store, preserve and disseminate content and documents related to organizational processes, is much easier to achieve with the vital support generated by having Aconex with this tool .

Cons:

It is difficult for me to trace - match the documents to each other for topics. While there is a chance to download spredsheets, the is quite limit the report, could be better considering something like dashboard or something similar for all the categories of the documents.

Clinton
Mechanical Draftsperson in Australia
Construction, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Oracle Aconex: An Industry-Leading Project Management Tool

4.0 5 years ago

Comments: Oracle Aconex adequately fills our need for project management and communication between various disciplines from project start to close-out.

Pros:

+ Well organized layout of information. + Integrated mail system that allows for easy multi-discipline collaboration. + Easy to locate documents and mail with multiple search fields. + Multiple file upload tool speeds up transmittal process. + Central project repository (if multiple projects are facilitated through Aconex). + Keeps all issued documents off local hard drives and onto a central server.

Cons:

- Uploading files with the correct document properties manually can be a chore. - Limited view customization. It would be nice to see a mail item on the same page as the inbox. - You cannot right-click on the screen to open an item in a separate tab. - No constraints on document register standards to ensure all disciplines upload correctly. - Sharp learning curve for new users, requiring extensive training.

Michael
Senior Project Manager in India
Used the Software for: 2+ years
Reviewer Source

A great tool for managing communication and documentation on highly complex projects

4.0 6 years ago

Pros:

- Allows everyone to be working from the same revision of documents - Captures all communications and documents in one single place - Makes everyone accountable as no information/communications are deleted across the life of the project - Workflow function allows easy tracking of approval and review processes

Cons:

- Uptake by project team can be difficult to push - Accountability as a result of communications/mails and documents never being deleted leads to a reluctance from some contractors and design team members to use the software even when mandated - Cost management function in the past has not been on the same level as the document and information management platforms

Timothy
Contract Administrator in Australia
Construction, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Aconex is a great collaboration tool for workflow, document and correspondence management.

5.0 6 years ago

Comments: - Use from start to finish on the project
- Control of tendering module
- Clear document review process under the workflow module
- Mail correspondence can be controlled under mail types
- Continual document register automatically updated on document transmittal

Pros:

Users have the ability to create a project from the tender phase through the the completion of the project. There is the ability to create tenders, coordinate correspondence, share and store documentation, and defect management.

Cons:

Difficult in getting subcontractors to sign up for a user account. There are also issues for project administrators having the ability to remove temporary / users no longer involved in the project. The mobile app is difficult to use.

Andrew
Leader of assurnace in Australia
Architecture & Planning, 201–500 Employees
Used the Software for: 2+ years
Reviewer Source

Consistency makes for efficeincy

4.0 6 years ago

Comments: Excellent

Pros:

The consistent way that each project is set up, makes for a good user experience generally.

Cons:

Some PMs don’t use the tools properly. It is becoming impossible to work out what your actual tasks really are. RFIs get sent to everyone on the project team. Queries are more like statements, it takes longer to work out what the question really is, than it does to work out the answer. People should think about who they are sending queries “to” and who is just cc’d. Using the please respond by options should mean there is an extra onus on the initiator to close it out, or chase it up.

alma
Information Management Advisor in Canada
Oil & Energy, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Oracle Aconex

5.0 2 years ago

Comments: Overall experience good. Helped manage engineering drawings and documents, turnover and handover

Pros:

Simple and fit for purpose. Like the way is configured.

Cons:

Does not support concurrent engineering.

Steve
Project Manager in New Zealand
Construction, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Software works well, however loading issues occur frequently

4.0 6 years ago

Comments: Collation and capture of specific information is far easier than ordinary email systems.

Pros:

Ability to track and locate correspondence is probably the most useful aspect of Aconex, storage of documents is reasonably straightforward.

Cons:

Reports cannot be tailored to suit my requirements as they cannot be specific enough. One problem is the RFI trails, once someone has responded there is a danger then as this becomes no longer overdue or outstanding. This is most critical if the response is an automated one. There needs to be a method to reverse it.

SUBAIR KHAN
Document Controller in Saudi Arabia
Used the Software for: 2+ years
Reviewer Source

User friendly, easy to access information between parties, no rooms for duplication of docs.

5.0 6 years ago

Pros:

Speed up the workflow and gives no rooms for duplications of works/ documents for the entire project. User-friendly platform and controlled environment of this software gives everyone involved a distinctive edge. Searching of any documents as well as the reporting features helped me a lot in my career.

Cons:

Keyboard short cuts; if the keyboard short cuts are enabled in this software, it will be benefited by document controllers a lot. Required additional search query options to search documents.

Valarie
Project Manager in Australia
Construction, 51–200 Employees
Used the Software for: 1+ year
Reviewer Source

Functional and Cost-Effective Construction Management Platform.

5.0 2 years ago

Comments: Highly effective project workflow easy management and gathering of multiple data reports across various platforms is very quick.

Pros:

Oracle Aconex features are easy on initial customization and it provides great Engineering and even the best multiple Constructions project management solutions and the easy system to prepare reliable reports. Its data migration capabilities and excellent documentation functions with Oracle Aconex are beneficial and easy scheduling platform.

Cons:

No much issues from the Oracle Aconex features and as well as its interface is very easy to adapt and configure the tools capabilities.

Mark
Drafter in Australia
Electrical/Electronic Manufacturing, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Very reliable and easy program to use.

5.0 6 years ago

Comments: Online database which tracks projects and correspondence in real time.

Pros:

Reliable source of documentation. Easy to track, find and share documents. It's great to have a database that everyone can obtain easily and effectively.

Cons:

Could do with a couple extra features to simplify use. Selecting bulk drawings by individually ticking is a real pain and hassle especially when transmitting large amounts of drawings. Also after bulk superseding, there should be a transmit all feature.

Uliana
Document Controller in Canada
Translation & Localisation, 5,001–10,000 Employees
Used the Software for: 2+ years
Reviewer Source

Great tool

5.0 7 years ago

Comments: better management of documents

Pros:

User friendliness Customer support Different modules Mail module in particular Workflows search

Cons:

The fact that if you make a mistake you can not completely hide it. You can superseded it ( which is not helpful because it is still in the system) You can make it confidential, but the user still can see it. You should have an option to be able to hide it and still keep in only on a background to be visible for auditing purposes

Mike
Sr. Project Manager in US
Construction, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

We have had a very positive experience with Aconex

5.0 7 years ago

Comments: Other than the general benefit of good document management, we save a lot of staff time.

Pros:

In general, Aconex saves the project team a significant amount of time in locating documents and facilitating processes (design reviews, submittal reviews, RFI's, etc).

Cons:

Although I haven't compared many other project management software packages, the cost seems high. Even though the cost seems high we have probably realized enough savings to justify the purchase.

mohamed
electrical team leader in Saudi Arabia
Construction
Used the Software for: 2+ years
Reviewer Source

it is very good and efficent program for document corrol and register

5.0 6 years ago

Comments: i learnt how to do my work without using sny papers and can get all the required information any time and preparing reports to the managment any tome it great program

Pros:

easy to use and help alot in regestribg the data and have it any time also you can get and have reports any time and also decrease the use of paper

Cons:

the most thing idont like is if you upload any data yoy canot change or modify again only you can upload anoher file

Amanda
Engineer in US
Construction, 1,001–5,000 Employees
Used the Software for: 2+ years
Reviewer Source

Give it a Try

5.0 4 years ago

Comments: Aconex has wonderful customer service. You can reach them 24/7 for help.

Pros:

The product is easy to use and the support provided by Aconex is phenomenal. Second to none. Flexibility of the workflow module is its strongest feature.

Cons:

Their mobile application leaves a lot to be desired. I'd like to see a stronger option for mail through the mobile application.