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Podio is the new way for teams to communicate, organize and get work done. Free for up to 10 users.
Citrix Podio is the new way to organize, communicate and get work done. More than 500,000 organizations use Podio to run projects and company departments. This includes everyone from small growing companies using Podio to run their entire businesses to innovative teams in enterprises. Podio speeds communication and provides the transparency and accountability needed for efficient teamwork, by enabling people to organize and track work in one easy-to-use place.
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Workamajig - The #1 Project Management Software for the creative industry. It's an all-in-one solution for agencies and in-house teams.
Bring your project details and timelines together in a way that's easily searchable and easily shared. Even with multiple deadlines and numerous tasks, you can hit your project milestones with ease. Assign tasks, and set priorities and schedules for each task. Stay organized with functionality that gives you clarity into task and project timelines. Stay on top of the spectrum of projects from the small quick turn to the large campaigns with progress at a glance.
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Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease.
Zoho Projects is a comprehensive task management tool that offers a wide range of features to help teams stay organized and productive. With Zoho Projects, you can easily create and assign tasks, set deadlines, and track progress.
The tool's intuitive interface makes it easy for team members to collaborate and stay informed. With features such as task dependencies, baselines, reminders, and prioritization, Zoho Projects ensures that teams stay on track and complete tasks on time, every time.
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Flowlu task management platform will provide you with powerful tracking tools and vast settings to visualize all task steps.
Manage your tasks with a powerful tool for team task management. You can organize a task board based on your needs. Each task is unique, so you can set up priorities, roles and add tags. Create checklists to make sure that the task will be completed successfully. All team members can be involved in a process with a comment section and a file-attaching feature. Even clients can be a part of a task, just set up permissions for external users and keep working!
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Pipefy is a no-code process management software that empowers anyone to create and automate efficient workflows on their own.
Pipefy is the low-code process automation platform that increases team productivity, centralizes data, and optimizes processes for teams in Procurement, HR, Customer Ops, IT, and more.
Through its workflow automation and a low-code framework, Pipefy helps businesses achieve stack extensibility and process excellence for every team in every department.
Pipefy is now used in over 150 countries by companies of all sizes and leading enterprises such as Visa, IBM, Volvo, Santander and Kraft Heinz.
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Jolt is a tablet-based software used to manage daily operations and hourly workers, giving real-time feedback to owners and managers.
Jolt is a tablet-based software used to manage daily operations for brands like Chick-fil-A, LEGOLAND, and Regal Cinemas. A global leader in task management, Jolt gives owners and managers a real-time view of checklists from their phone, and uses in-store tablets to ensure your brand standards are always met. Trusted by brands across the globe, Jolt has helped over 300,000 hourly workers complete over 3 billion tasks.
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Quickbase helps customers see, connect and control complex projects that reshape our world.
Big ideas aren’t simple to execute. So we’re here to help you tackle any project, no matter how complex. We’re Quickbase.
Quickbase helps customers see, connect and control complex projects that reshape our world. Whether it’s raising a skyscraper or coordinating vaccine rollouts, the no-code software platform allows business users to custom fit solutions to the way they work – using information from across the systems they already have.
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360-degree view of your professional services business. Plan, manage and forecast projects, resources and finances in one platform.
Birdview PSA is a full-cycle platform that helps professional services organizations plan, manage, and forecast projects, resources and finances in one place. With a focus on giving customers a birds-eye view into their business, Birdview PSA helps organizations manage and execute multiple projects simultaneously. BI-powered dashboards and reports allow teams to make insight-driven decisions and optimize processes for increased productivity, profitability, and efficiency.
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Task management is straightforward with ProWorkflow, which offers built-in reporting, oodles of templates, and clear task visibility.
ProWorkflow makes task management easy. ProWorkflow gives project owners full visibility over tasks, personnel, and timelines, allowing easy allocation of resources and assets. Customize your task categories, view team workloads, access templates, and enjoy comprehensive standard and customer reporting tools. With free onboarding and world-class customer support, the choice to switch is simple.
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Digital transformation platform for building low-code business apps powered with process automation. Get X3 productivity boost
Low-code digital transformation suite unleashing the process automation power for building innovative business apps. CMW Platform perfectly fits the business needs on a single department or enterprise level connecting workflows, teams and systems.
It provides a full set of tools for process and forms building, data modeling, constant optimization and control.
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Connecteam task management software is an app to make task allocation and progress overview quick and easy, even when on the go.
Create tasks on the Connecteam task management software, track progress & get notified in real-time when the task is completed. Add task descriptions, set group tasks, set subtasks, attach images and files, set a due date, and more. You can even chat with your team members on specific tasks so that it’s easy to clarify complicated tasks and ensure speedy task completion! Easy to use, and quick to start!
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Zoho Sprints is an agile project management tool that helps Scrum teams to plan, track and always be ready for change.
Zoho Sprints is a free online agile project management tool for Scrum teams. Add user stories to your backlog, estimate and prioritize work items, stay on track with personalized scrum boards and swimlanes, get actionable insights from velocity, burn up and burn down charts, collaborate with your team on a social feed, and schedule your review and retrospective meetings from one place.
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Taskworld is a task management application that combines visual boards, team messaging and project planning into one easy app.
Taskworld is the easiest way for teams to manage tasks and keep track of work. It packs visual task management, project planning and team messaging into one robust app.
With a special focus on Task management, Taskworld also includes features like time tracking, automated notifications, dependencies, timeline views and integrations, so your team can achieve better and faster results for every project and get things done.
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Enabling marketing teams & ad agencies to effectively manage their creative approval workflow from project brief to approval & archive.
Admation is cloud based approval workflow management software for brands and ad agencies. Streamline your approval workflow with a project management tool that enables you to manage and track all of your reviews and approvals from one central hub. Key features include briefing templates, online proofing tools, batched feedback, tiered approvals, reminder notifications, resource management, project time tracking, reporting tools and digital asset management.
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Scoro is an end-to-end work management solution that enables you to control your entire workflow in one place.
Scoro is an award-winning end-to-end work management solution that enables you to control your entire workflow in one place.
In addition to project management features, Scoro provides all the tools you need to fully manage your business: work & task scheduling and tracking, collaboration, contact database & CRM, quoting and billing, advanced reporting, real-time dashboards, and much more. Sign up for a 14-day free trial to see for yourself!
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Ayoa is an all-in-one online whiteboard where you can brainstorm ideas, work together and get things done
Ayoa takes online collaborative whiteboards to new heights. By seamlessly blending idea generation, task management and team collaboration features, Ayoa goes beyond convention and provides a platform for teams to work together and cultivate knowledge that can be used to drive success.
The Ayoa way of working gives users the speed and fluidity to capture and grow great ideas, instantly action them and develop better working practices. Our flexible features allow teams of any size to do it all
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With Dropbox Paper, you can manage to-do lists, share files, assign due dates, and track time ¿all in one single place.
You can use Dropbox as your online task management software for project management and team collaboration. With Dropbox Paper, you can manage to-do lists, share files, assign due dates, and track time ¿all in one single place. You can also find these project management tools in the new Dropbox desktop app.
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Connect your team with your clients team to chat, share files, manage tasks, make notes, take payments and get work done!
A project management tool your customers will LOVE to use! Project.co connects your team with your clients team so you can chat, share files, manage tasks, make notes, take payments and get work done! Other tools make working with clients feel like an afterthought. With Project.co working with clients and managing projects effectively is our core focus. All communication is kept in one place on every project so you have a single source of truth. Project management simplified!
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Effortless project planning and collaboration. Visual project plans, team communication, team resourcing and more in one intuitive tool
TeamGantt is effortless project collaboration and planning. Everything you need to plan and execute your work in one place. Intuitive, beautiful gantt charts combined with task level communication , file sharing, team resourcing and more wrapped up in a beautiful interface. Trying is believing, sign up for our 14 day free trial today!
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Quip is a modern project management & task collaboration tool that combines documents, spreadsheets, and checklists in one experience.
Quip is a modern project management & task collaboration tool that combines documents, spreadsheets, checklists, and chat in one experience. Efficiently manage projects, finalize budget plans, share meeting notes, and stay connected every step of the way. Used by thousands of the most innovative companies in the world: Facebook, NewRelic, Quora, and Pinterest. Available on web, Mac, Windows, Android, and iOS. Get started with Quip for free.
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Powerful yet easy to use and adopt. Workzone is the ideal software for marketing, operations and agency teams of 5+ users.
Workzone is the ideal project management software for marketing, agency and operations teams of 5+ users. It's powerful yet easy to use and adopt. Brands such as Wells Fargo and Verizon trust Workzone to run their projects and keep their teams in sync. Workzone was perfected through 20 years of real world use, with the power and usability you need to manage busy workloads. Pricing starts at $200/month.
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Priority Matrix helps managers and executives succeed through more effective priority management.
PRIORITY MATRIX is a powerful, intuitive, and easy to use software suite that helps MANAGERS become more effective at managing their priorities using proven time management methodologies. Priority Matrix provides a platform for TEAMS to prioritize tasks and projects to work more effectively, communicate team priorities, delegate work, track progress, and ultimately, provide more visibility and accountability.
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Simple online timesheet and task management with expert advice, loved by creative professionals worldwide. Get your free demo today.
Simple online timesheet and task management tools created by an ad agency for advertising agencies, graphic designers, PR, digital, marketing firms and in-house creative teams. FunctionFox is loved by small firms and Fortune 500 companies worldwide for being easy to use, the 5-star service and free expert advice. Easily handle multiple jobs, assign tasks, create to-do lists, and manage resources, including remote workers. Boost your productivity and profitability get your free demo today.
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Hive is the only project management platform designed by its users. Because managing your work is a personal thing.
Hive is the only project management platform designed by its users. Because managing your work is a personal thing.
In Hive, we've got all of your key project management, task management, time and resource management, collaboration, and communication tools to manage all of your work. Hive also has flexible project layouts, native email, group messaging and so much more.
We guarantee that Hive is easy to use, integrates with your existing tools and is flexible for all ways of working.
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Award-winning enterprise work management software for project portfolio management (PPM) and professional services delivery teams.
Planview Clarizen is an award-winning enterprise work management solution for PMOs and professional services delivery teams. Robust project portfolio management (PPM) capabilities enable program managers and service team leaders to gain real-time visibility into work in progress, automate workflows, proactively manage risks, gain delivery confidence, and deliver greater business impact. Planview Clarizen is purpose-built for mid-sized and enterprise PMOs, EPMOs, PSOs, and ESOs.
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Microsoft Planner is a new app from Microsoft that helps teams organize their work.
Microsoft Planner is a new app from Microsoft that helps teams organize their work. Planner gives teams a simple visual view of what everyone's working on, whether it's updating key milestones on a project timeline or sharing files with your distributed team. Planner integrates with Microsoft Office 365, including Outlook and SharePoint, so it's easy for people to stay connected. And since the app syncs between desktop, web and mobile, organizers can keep their plans up to date from wherever they are.
Microsoft Planner helps get project plans started and moved into the cloud. Teams can see updates, upload files, send messages, and start conversations from Outlook or Planner on any device. Organize projects in a simple visual agenda that shows who's working on what, when updates are due, and what needs to happen next with one click to join a conversation about a task or project.
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Task management solution that helps businesses of all sizes schedule tasks, track progress and more.
Task management solution that helps businesses of all sizes schedule tasks, track progress and more.
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Karbon is a collaborative practice management platform for accounting firms.
Karbon is the collaborative practice management platform for accounting firms. It brings your team, clients, systems, and data together in one place, significantly improving visibility, efficiency, and connectivity no matter where your people are located.
Karbon is cloud-native, frequently updated, highly configurable and a delight to use. Firms running on Karbon are better equipped to drive the success of their business and the prosperity of their clients.
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Accelo provides a seamless approach to task management so that you and your team can focus on doing the work you love.
Increase productivity with a seamless approach to task management. Let individuals focus on what they need to do while their task-level changes are automatically reflected in the overall project plan, sale, ticket, or retainer. Integrate directly with Google, Exchange/Outlook or Office 365, so any tasks you have listed in other platforms are automatically synchronized. With Accelo you can take charge of your time with a complete overview of your work.
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Cloud based solution for individuals and small to medium-sized teams. Features include time tracking and task management.
Cloud based solution for individuals and small to medium-sized teams. Features include time tracking and task management.
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A collaboration tool that helps you manage and organize your work with teams and clients.
A collaboration tool and organizer that helps you manage all your information and work on projects in one place. Use tasks, comments, chats, granular permissions and more in your super-documents for establishing a convenient working environment with any type of content, embeds, and files.
Try Nimbus Portals that works alongside Nimbus Note. While concentrating your teamwork in Nimbus workspaces, offer your services and communicate with clients in Nimbus Portals.
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Checklist software with a Slack integration. Keep your team on task for your most important recurring processes, workflows and SOPs.
With Manifestly Checklists, your team knows exactly what recurring tasks they're assigned, when those tasks are due, and how they're supposed to do them.
Assign recurring workflows, collect data, track due dates, use conditional logic to customize workflows, and customize your dashboards to ensure your team never misses an important deadline. Native Slack and Microsoft Teams integrations as well as 1000s of other integrations, you can be assured your workflows get used on time, every time.
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Think about it. Build it. Kintone's visual application builder lets you create your own task management apps, zero coding required.
Make your to-do list work for you. Automate tasks with workflows, communicate with your team within each task, and never forget a deadline with built-in notifications and reminders. You can even prioritize and filter tasks so your boss' requests come before the party planning committee's.
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Desktop email client that also helps businesses manage tasks, inspired by Getting Things Done method. Sync events, contacts & more
eM Client is a desktop email client designed to help businesses with handling email communication, daily agenda, upcoming (online) events, collaboration with colleagues and more, all in a unified clean interface. Task view, color-coding and sidebar inspired by Getting Things Done methodology. Preview tasks and easily view them by upcoming, completed or on hold. Synchronize tasks via CalDAV, Google calendar or Exchange protocols.
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Task managers use productboard to align everyone on the right features to build next.
Productboard is the customer-driven product management system that empowers teams to get the right products to market, faster. It provides a complete solution for product teams to understand user needs, prioritize what to build next, align everyone on the roadmap, and engage with their customers. Productboard is easy to use, enables company-wide collaboration, and integrates into existing workflows. Over 6,000 organizations around the world use Productboard to build excellent products.
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Collaborative, lightweight project management tool, brought to you by the experts in agile software development.
Pivotal Tracker is an Agile project management tool from the agile software development experts. Easy to use, Tracker enables real time collaboration around a shared, prioritized backlog. When everyone shares the same view of what's going on, product owners know where things stand and developers know what to focus on.
Simple, yet powerful and transformative, Tracker allows your company to bring the right products to market faster, and continue to deliver as the world evolves.
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Pacer is innovation management. Delivering, implementing, and tracking change for global enterprises with data-driven results.
Pacer (formerly 4MyRollout) makes large scale project planning easier & more efficient, enabling project leaders to communicate with team leads across multiple locations to plan, communicate, & track progress seamlessly, in real time.
The task management application is has helped thousands of hotels with their pre-opening checklist. It helps to streamline and automate the critical path that locations need to complete to successfully locations and rollout initiatives to multiple locations.
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Task management tool which provides structured content, checklists, calendar integration and more through multiple orientations.
Task management tool which provides structured content, checklists, calendar integration and more through multiple orientations.
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Automate standups, retrospectives, surveys, and 1-on-1s in Slack or MS Teams, keeping your team in sync, entirely asynchronously.
Over 150,000 users at the likes of GitHub, Shopify, and Asana use Geekbot to run asynchronous standups, retrospectives, surveys, and 1-on-1s. Helping them spend less time in meetings, save time on reporting, and still know who’s working on what.
Automatically flag issues and blockers, track team sentiment at a glance, and offload managerial overhead, all with the easy-to-use bot that works in Slack and MS Teams. Try Geekbot for free today at Geekbot.com.
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Organize your projects in one place - manage people, time, deadlines, workload, and the review and approval of creative deliverables.
RoboHead is a project management solution for in-house marketing and creative groups to manage your people, deadlines, as well as the creative review and approval process. Manage your projects from start to finish with customizable job request forms, resource management, online feedback and approvals, asset management, and robust reporting. It's easy to learn and use, and has a 60-day 100% money-back guarantee.
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GoodDay is a work management platform for project, task, product, time, and team management and productive, transparent collaboration.
GoodDay is a work, project, product, task, time, and team management platform that gives organizations the best tools for high-level planning, aligned with their day-to-day work, and for continuous improvement of all processes based on transparency, accountability, agility, and recognition.
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Lightweight, agile task management tool that anyone can implement within their team or workflow.
Lightweight, agile task management tool that anyone can implement within their team or workflow.
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Mokapen is a new Italian based CRM for small enterprises and professionals. Free. Easy. Italian.
Mokapen is an Italian collaboration platform with integrated CRM to allow companies and professionals to manage their collaborations through the creation of organizations, thus managing projects and tasks, tickets and contacts shared with their customers, partners and suppliers.
The modules present are:
- Task and Project Management, to manage tasks and projects with members and guests.
- Leads Management, to manage contacts and companies
- Sales Funnel and deals
- Ticketing
- Reports
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Holaspirit is a software-as-a-service platform designed to bring clarity and transparency to your teams and organization at all levels
Holaspirit is a software-as-a-service platform designed to bring clarity and transparency to your teams and organization at all levels with an advanced agility at scale. With Holaspirit you’re able to move as one, collaborate with your peers and improve self-management – whether it's remote work, hybrid, or in-office teams!
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#1 Kanban tool for software development teams with swimlanes, WIP limits, time tracking, and Value-Effort backlog prioritization
Hygger - #1 Kanban tool for software development teams which is loved both by tech and non-tech people because it's "as simple as Trello, as powerful as Jira". Its Kanban boards are enhanced with swimlanes, WIP limits, time tracking, and scrum support (story points, burndown charts, etc.). Manage your backlog and prioritize features or tasks by Value-Effort prioritization. Create high-level roadmaps and share them with your team.
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Quire is a collaborative project management software for organizing tasks in a unique nested task list, Kanban board and Timeline view.
Breaking projects into smaller, bite-sized tasks is critical for successful project management. Quire is built for this key activity and arguably the best solution for businesses that struggle with taking big goals and both making them smaller and managing all these little tasks.
Main view modes in Quire include Task List view, Kanban view, Timeline view, and Calendar enable you to work smarter and inspire you to achieve higher milestones.
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Kanbanize is enterprise-ready Kanban software for agile project, product, and portfolio management.
Kanbanize is Agile project management software that combines Kanban-style features and business automation into a virtual workspace.
Our features include initiatives and timeline workflow, customizable Kanban boards, business automation rules, a powerful analytics module and more.
Within the system, users can visualize dependencies and create multiple workflows for cross-functional teams.
Build with scale in mind, you can use our software for project, program, and portfolio management.
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Wimi is designed to boost teamwork and team collaboration: instant messages, files sharing & drive, tasks, calendars, and more...
Wimi is a complete digital collaboration toolbox that helps you stay organized and make teamwork more efficient. Wimi goes beyond typical collaboration software as it includes messaging channels, files & drive, tasks, calendars and video conferencing. Wimi lets your entire team collaborate effortlessly and work smarter together. Thanks to Wimi refined access-right management, you can also bring your clients on board and share specific data with them.
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A single platform for all your project management needs; from quotes to timesheets, job tracking, and costing, reporting and more.
A single platform for all your job management needs, used by 10000+ service businesses globally. See all your expenses in the job costing system and don't get stung with nasty bills. Instantly know how costs and invoices are stacking up in the job order costing system. See your estimated costs broken down into individual tasks. Measure actual costs as they come in, to see if your staff are quoting accurately. Get full visibility and view job profitability at a glance. Try it now for free!
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Task management and time tracking software for companies, teams, and freelancers.
Monitask task management features that will boost productivity, efficiency, and accountability across your team. Remote team management and task assignment as well as time tracking capabilities, keep teams focused on the task at hand. Our software is powerful, yet lightweight, making it simple and easy to use. Managers can also access their dashboard on any of their devices to keep track of their team anytime, anywhere. Sign Up for Monitask and start saving time and money, today.
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Task Management Software Buyers Guide
Table of Contents
What is task management software?
Task management is an essential component of project management that helps businesses segment a project into associated and sequential tasks. Each task is planned, distributed, scheduled, and monitored individually. Task management software helps teams work cohesively using features such as task scheduling, progress reporting, and time tracking. It helps users keep track of the time spent on each task, and helps stakeholders meet their project deadlines. Additional functions of the task management system include budget planning, email sync, to-do lists, and task reminders.
The benefits of task management software
Task management software helps businesses streamline their project lifecycle, minimize the possibilities of sudden roadblocks, and facilitate cross-team communication and collaboration, all of which save businesses time and money.
Specific benefits include:
- Increased productivity: Task management tool lets project managers segment projects into tasks and sub-tasks. Each task can be assigned to a specific individual or team and have a unique set of goals, KPIs, and milestones. Each team member is assigned specific duties and responsibilities.
- Optimized workflow management: Task management tool lets businesses analyze an entire project life to identify bottlenecks and time-consuming activities that need special attention. This helps managers prioritize and schedule tasks, as well as efficiently design the overall project strategy for smooth execution.
Typical features of task management software
- Alerts/notifications: Track key milestones and notify stakeholders about new assignments, updates, errors, and accomplishments.
- Task editing/updating: Edit and update a task based on project need or resource availability.
- Task progress tracking: Track task progress throughout its lifecycle and monitor key performance indicators.
- Task scheduling: Schedule and assign tasks to individuals or teams. This includes setting a start date and deadline when creating a task.
- Task tagging: Create tags and labels for tasks and sub-tasks to organize and categorize them, add context, and collect task-related information.
- Create sub-tasks: Split tasks into smaller, actionable sub-tasks to execute and manage tasks at a micro level.
- Recurring task management: Create tasks and events that are repeated on a specific time and day during a week, month, or year. This prevents businesses from rescheduling redundant work.
- Time tracking: Track collective time spent by all stakeholders on their assigned tasks.
Considerations when purchasing task management software
- Business needs: Task management software generally offers a variety of subscription options, from basic to advanced plans. Subscription costs increase as you add features. Businesses should evaluate their key feature requirements, compare pricing plans for multiple products, and choose a product that meets both their requirements and budget.
- Market-specific software: If your business serves a niche market such as healthcare, marketing, logistics, or construction, consider a task management system specifically designed for your dedicated market(s). These solutions help you manage and report tasks according to specific legal requirements and compliance at no additional cost. (Consult this Capterra piece about HIPAA-compliant project management solutions as an example.)
Relevant task management software trends
- AI and chatbots are the next big thing: With artificial intelligence (AI) integrated into the core solution, small businesses can now automate most of their redundant workflows. Chatbots can automate crucial task management system workflows that include automatic task assignments, content promotion, status report building, and more.
- Mobility: Although mobility in task management system has existed for quite some time, it remains a key trend. With increasing globalization and mobilization of resources, users are looking for mobile-ready task management software that lets them keep track of their assigned tasks, check schedules, monitor progress, and follow up on communication from anywhere.