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Content Management Systems

Content management software (CMS) is used for managing digital content across the enterprise and often refers specifically to managing websites and editing web content.

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CMS Hub is a web content management system that gives teams all the tools needed to build digital experiences that customers will love. Learn more about HubSpot CMS Hub
CMS Hub includes all the tools you need to easily create and manage beautiful, optimized website content personalized for different visitors. CMS Hub enables developers to build a website using the tools they prefer, with resources and support from a vibrant developer community. Because HubSpot is cloud-hosted, your IT team never needs to worry about plugin maintenance or downtime. See why CMS Hub is the content management system of choice for scaling businesses. Learn more about HubSpot CMS Hub

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
A faster, easier headless CMS that allows you to develop in your favorite framework. Marketers love the UI. Execs love the pricing. Learn more about Butter CMS
Looking for a faster, smoother CMS that allows you to develop in your favorite framework? ButterCMS is intuitive so that your marketers love using it, and affordable enough to make your executives happy. A fast, easy to use CMS gives you a daily advantage. We have the fastest implementation and usability scores. Build better with Butter! Learn more about Butter CMS

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Online XML editor, designed for people with no knowledge of XML or any other technology that comes with structured content authoring. Learn more about Fonto
Online XML editor, designed for people with no knowledge of XML or any other technology that comes with structured content authoring. The future of documents. With Fonto, structured content authoring is made easy: we let subject matter experts create, edit and review mission-critical documents. Flawless, fast, and efficient. Learn more about Fonto

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Capture & auto-classify emails right from Outlook 365 to SharePoint & Teams. Learn more about Email Manager for Microsoft 365
Colligo Email Manager for Microsoft 365 is ideal for mid- to enterprise-size businesses using SharePoint Online in industries with regulatory or policy compliance requirements. The SharePoint add-on lets you capture and auto-classify emails and attachments right from Outlook to SharePoint and Teams. The product automatically extracts metadata, enables seamless collaboration and content sharing, and ensures your users can quickly find information they're looking for. Learn more about Email Manager for Microsoft 365

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Tridion Docs provides streamlined end-to-end component content management for enterprise use cases. Learn more about Tridion Docs
Tridion Docs is a DITA-based Component Content Management System (CCMS). It allows enterprises to optimize and automate complex content processes at scale and with confidence. With Tridion Docs you can author, review, localize, manage and deliver information using structured content and AI to create technical documentation, policies, procedures and other types of critical and regulatory content. Tridion Docs also enables easy information discovery and automated delivery of the right information to the right recipient using AI-driven recommendations, so employees, business partners and customers gain easy access to the information they need in the moment. Learn more about Tridion Docs

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access. Learn more about Google Drive

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
World's most popular software for creating blogs and websites. It is open source software that is free to use.
Open source software that is free to use for creating blogs and websites. Learn more about WordPress

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Create, manage and grow your online presence for your business, blog, store and more with Wix’s intuitive website creation platform.
Wix is an industry-leading web creation and business management platform with everything needed to manage and grow an online presence. Craft a seamless user experience with intuitive design features and speedy web performance. Fall back on reliable infrastructure and enterprise-grade security to safeguard visitor data and keep your site running. Expand your reach with marketing campaigns and SEO tools, plus leverage analytics to drive informed decision-making for your business’s success. Learn more about Wix

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Box empowers teams to work from anywhere with a single, secure collaboration platform built for the entire content lifecycle.
From sales contracts to marketing assets, content powers your business — no matter your industry. And with rising costs and complexity, you need a smarter, simpler tech stack. The Content Cloud helps you centralize your content with a single, secure, easy-to-use platform built for the entire content lifecycle, from file creation and sharing, to editing, e-signature and retention. Plus, keep your content protected with built-in security and compliance, so you mitigate potential data leaks and cyb Learn more about Box

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Use Confluence to share digital content with your whole organization from startup to enterprise.
Confluence goes beyond being a knowledge base software. Confluence is your company’s ultimate team content management software tool. Share digital content, company updates, and more with your whole enterprise. Stay transparent with planning and execute with confidence on your most complex initiatives. Learn more about Confluence

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Squarespace is the all-in-one platform to build a beautiful website, online store, or portfolio.
Squarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions in more than 200 countries with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity, creating and managing social media presence with Bio Sites and Unfold, and hospital business management via Tock. Learn more about Squarespace

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Wrike is a marketing work management software for enterprise teams with proofing, time tracking, Gantt charts, Kanban boards, and more.
Wrike is a content work management software for enterprise teams. It offers advanced security and full customization for marketing teams. Design and content teams can all benefit from its Gantt charts, custom workflows, shareable dashboards, built-in proofing, shared calendars, request forms, proofing, and automated approvals. Integrates with Adobe Creative Cloud for shorter review cycles. NEW: Get real-time digital performance insights on your content with Wrike’s tools for marketers. Learn more about Wrike

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Ideal for businesses of all sizes, it is a form building tool that helps users create survey forms while also reviewing submissions.
Trusted by over 25 million users, Jotform's form builder is the easy way to create and publish online forms from any device. The company offers 10,000+ ready-made form templates, 200+ integrations to 3rd party apps, and advanced design features making it the leading online form builder for organizations all over the world. It's popularly used to create payment forms, lead generation forms, registration forms, contact forms, application forms, and more. Learn more about Jotform

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
LibreOffice is an open source office suite with word processing, spreadsheets, presentations, drawings, formulas and database tools.
LibreOffice is free and open source office suite software for word processing, spreadsheets, presentations, diagrams, and databases. Based on OpenOffice, LibreOffice features a clean interface and tools to enhance productivity and creativity for desktop users. Learn more about LibreOffice

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes.
Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes. Across every industry, leading enterprises trust Airtable to power workflows in product management, marketing operations, project & portfolio management, and more – all with the power of AI built-in. Central IT leaders deploy Airtable as a citizen development platform that empowers business users to build their own AI-powered applications. That’s why more than 500,000 organizations, including 80% of the Fortune 100, rely on Airtable for collaborative work management and citizen development to help transform how work gets done. The result? Faster innovation, happier customers, enterprise governance, and a modern work experience for teams and departments. Get the free edition today at airtable.com Learn more about Airtable

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Weebly helps you launch and grow your online store with step-by-step guidance, full SEO optimization, marketing tools and more.
Weebly allows anyone to start and grow their own online store with curated templates, powerful features and integrated marketing. More than 50 million entrepreneurs around the world use Weebly to grow their customer base, reach a global audience and create a quality website that works well on any device. Weebly offers a range of pricing options and is consistently the highest rated website building mobile app in the App Store and Google Play. Learn more about Weebly

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
The collaborative work management leader, helping companies plan, execute, and deliver great work and exceptional customer experiences.
Adobe Workfront is a collaborative work management solution that addresses the challenges of disconnected teams, siloed tools, and the relentless pace of enterprise work. Workfront includes capabilities to capture and plan, assign and execute, and deliver and measure work in a variety of use cases for organizations of all sizes in all industries. With Workfront, these organizations can prioritize the right work, quickly identify bottlenecks, automate processes, and deliver measurable outcomes. Learn more about Adobe Workfront

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Grow your business organically by outranking and outshining your competitors with better content marketing and SEO.
Marketing 360 has a fully integrated content management platform. Marketing 360 content program focuses not only on increasing your rankings and visibility, but also on increasing the clickability of your listings and then the convertibility of your organic traffic. Learn more about Marketing 360

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Bitrix24 is 100% free CMS with unlimited pages, bandwidth and your own domain name.
Bitrix24 is 100% free content management system with unlimited pages, bandwidth and your own domain name. Used by over 12 million businesses, it comes with capture forms, CRM, email marketing and sales automation. Learn more about Bitrix24

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Revver helps you organize and automate all of your document-dependent work, putting your documents to work for you.
Revver is a solution designed to put your documents to work for you. Revver helps you digitize, organize, find, and secure your documents while also giving you the tools to effectively collaborate on document work and automate document-centric tasks. Revver’s award-winning platform transforms document-dependent work from a burdensome task to a powerful source of growth and positive impact for mid-market organizations across all industries. Learn more about Revver

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
You can create a website with Webnode in just minutes. Join our 40 million users and build one yourself.
If you want a good looking website in short time Webnode is the way to go. Launched in 2008, it has helped over 40 million users create their own websites. It doesn’t matter if you need a professional website for your company, a beautiful portfolio or a user-friendly e-shop, you have the right tool to build the website just the way you want. Anyone can build a website with Webnode. You don’t need to hire programmers or designers or pay for hosting. Learn more about Webnode

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
Streamline your content assets, increase your team’s productivity, and instantly discover creative content with AI Visual Search.
As a leader in digital asset management (DAM), Canto is the simplest, yet most powerful DAM platform on the market. This solution allows organizations to centralize, organize, and share assets. With AI Visual Search, you can use natural language to instantly discover content without relying solely on metadata. Canto's platform, with flexible pricing, serves diverse industries, empowering teams from 50 to global enterprises to maximize their content delivery and ROI. Learn more about Canto

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
ContentStudio is a data-driven content marketing and social media tool that allows you to discover, compose and share engaging content.
ContentStudio is a multi-use social media management and content marketing tool that allows you to discover, compose and share the best content. It has a suite of products for content discovery, publishing, planning, analytics and automation to help marketing teams work and collaborate efficiently. It is the perfect tool for discovering trending content, managing multiple social media networks, recycling evergreen posts, analyzing performance, collaborating with the team and a lot more. Learn more about ContentStudio

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter
With Publuu, you can easily and intuitively create an interactive flipbook from your PDF files.
With Publuu, you can easily and intuitively create an interactive flipbook from PDF. Convert a PDF to flip, customize it by adding your branding, selecting background, colors and inserting interactive hotspots. Make your flipbook SEO-friendly and share it with your readers by embedding it on your website or sending it via email or social media. Engage your customers and check their reactions in real time! Learn more about Publuu

Features

  • Access Controls/Permissions
  • SEO Management
  • Content Library
  • Version Control
  • Audio File Management
  • Text Editing
  • Video Support
  • Image Editing
  • Customisable Templates
  • Search/Filter

Content Management Systems Buyers Guide

What is content management software?

Content management software (CMS) helps businesses manage digital content on websites without the need for extensive HTML experience. The software helps establish a categorized repository of content and enables the creation, modification, storage, and deletion of all forms of digital assets, including documents, images, videos, etc.

The benefits of content management software

  • Streamlined processes through workflow management: Content managers need to oversee a number of processes such as ideation, content creation, approvals, editing, publishing, and promotion, each involving a different set of people. A content management system provides a collaborative platform where managers can implement content processes and track the status of all content in a dashboard. The platform also encourages collaboration by allowing users to comment on documents and easily route documents.
  • Website content management system: Traditionally, changing content on a webpage requires an understanding of HTML coding and web design. With modern content management software, which typically has a graphic interface, users can manage the content of their website from a single dashboard without getting involved in any coding. Users can easily change webpage content, replicate changes across all pages, publish fresh content, or delete old content.

Typical features of content management software

  • Collaboration tools: Share files, communicate, and work with team members on content.
  • Document management: Create, upload, store, and share documents in a searchable, centralized location.
  • Web content publishing: Publish content for public distribution across multiple channels such as websites and social media sites.
  • Full-text search: Search for documents and media assets in an online repository.
  • Text editor: Create and edit content in an online text editor.
  • Access controls and permissions: Define levels of authorization for users to access specific files or folders with privileges to read, write, or edit.

Considerations when purchasing content management software

  • Third-party integrations and plugins: Third-party integrations and plugins extend the functionality of a content management system beyond what is offered natively in the software. Users can integrate their content management system with other business solutions to minimize data import/export efforts and improve productivity. For example, Google Analytics integration with a content management system allows users to track key performance metrics within the dashboard of content management tools. This allows content marketers to better respond to web traffic changes and update search engine optimization strategies accordingly. Buyers need to evaluate their cross-application collaboration needs and then shortlist products that support integration with their business applications.
  • Deployment options: There are different ways to deploy CMS software: cloud-based, on-premise, or a hybrid deployment. A cloud-based content management systems can be easily accessed online and typically has a low recurring subscription cost. An on-premise version comes at a higher upfront cost and requires a heavy IT investment on the user's end, but offers better control of the software by the user. Users need to analyze their IT resource and investment capabilities before choosing a content management system for their business.
  • Artificial intelligence (AI) will drive automation in the content management software space: As AI is increasingly being adopted by businesses, it's not surprising that vendors of content management tools have started exploring use cases of AI technology. AI is currently helping businesses personalize content and optimize visitor engagement by performing analytics of visitor behavior. AI also helps users organize content by providing better content tags using "text clustering" algorithms. We expect to see more such use cases of AI over the next three to five years.
  • Image recognition will power search functionality in content management software: The demand for visual content and images is growing faster than ever. In fact, content with images results in a 650% higher engagement rate compared to content without images. Image recognition and meta-tagging, powered by machine learning and deep learning, make image search more exhaustive. Using this technology, businesses can search their repository for images without typing the exact keyword. As the demand for visual content keeps increasing, we expect to see an increase in the adoption of this technology over the next three to five years.